Midland University, a private, faith-based, liberal arts university in Fremont, Nebraska (just outside of metro Omaha), is seeking an Advancement Gifts & Database Specialist. This position reports to the Vice President for Institutional Advancement.ESSENTIAL JOB FUNCTIONS
Gift entry and acknowledgement, maintenance of proper documentation for all gifts, batches, pledges, and fund agreements
Manages the Blackbaud donor database, including setting database standards and importing data from other sources as needed to add constituents to the database in alignment with coding standards
Responsible for data integrity and health updates, duplicate identification, returned mail, and merges as needed
Conducts database clean-up, including reconciling constituent codes, removing/combining duplicate records, standardizing addresses, and restructuring relationship codes to match needs of development and alumni functions. Uses database health tools to update addresses, phone and email records, and deceased information
Responsible for generating mailing lists based on selected parameters for fundraising and stewardship purposes
Creates reports for annual fund and campaigns, as well as requested reports for the Business Office
Manages End-of-Year tax reporting and receipting process
Tracks alumni and fundraising events in Blackbaud, including progress toward fundraising goals, registrations, and budget
Works with VP of Advancement and Director of Annual Giving to interpret IRS tax laws and regulations regarding gift administration
Ensures the secure handling, storage, and processing of Personally Identifiable Information (PII) in compliance with organizational policies and data protection regulations
Manages ongoing updates and enhancements to fundraising databases and platforms, ensuring data accuracy, system efficiency, and minimal disruption. Provide training and support to staff to help them adapt to new features and updated workflows
Imports new alumni annually based on export from student CRM
Records actions and documentation associated with constituents in Blackbaud Raiser's Edge
Develops and maintains a policies and procedures manual as it relates to gift entry, reporting, and database management
Supports research for gift officers to identify prospects based on data analytics
Supports special events hosted by the Office of Institutional Advancement
Supports special fundraising initiatives
Other duties as assigned
QUALIFICATIONS
3 years of data entry, CRM system management, gift documentation, or other related experience
Bachelor's degree in related field
Ability to collaborate across disciplines, work well in a team environment, handle multiple assignments, and meet deadlines
Previous experience in non-profit or higher education fundraising preferred
Specific training in development and fundraising preferred
Blackbaud Raiser's Edge experience preferred
WORK REQUIREMENTS
Full-time position, 40 hours per week
Opportunity for hybrid work, upon agreement with VP of Advancement
