Program Coordinator - California Parks for People

Trust for Public Land

  • San Francisco, CA Los Angeles, CA
  • $58,500-63,800 per year
  • Permanent
  • Full-time
  • 6 days ago
Who We Are:At TPL, we're a team of outdoor advocates who believe in connecting everyone to the outdoors. As an ethos, we believe that access to the outdoors is a fundamental human need and essential to our health and well-being. ​We are committed to creating more places that bring us outside—parks, trails, playgrounds, and public lands—and making them available and welcoming to everyone, everywhere, regardless of ZIP code. We also understand that land has meaning; it tells the story of our history. That's why, through our Black History and Culture initiative, we're working to preserve sites that more fully represent the Black American experience; and we're an ally and partner to Tribal and Indigenous communities, working in partnership to reconnect them with their ancestral lands.In the US, one hundred million people, including 28 million children, don't have access to a park within ten minutes of walking distance from their home. We are changing this inequity through our determined work, and as a result, nine million people and counting now have an easy access to a high-quality outdoor space. We have miles to go and a plan to get there. We're inclusive change-makers who believe in connecting everyone to the outdoors. We inspire by paving the way forward and strengthening our connection to nature. Join us!Position Summary:The work of the Parks for People team in Los Angeles county centers around creating and improving parks, installing fitness zones, creating , and championing . In some of the city's most densely populated and park poor neighborhoods, we're transforming run-down sites and old alleys into green places people enjoy and treasure. Whether we're creating a new park, managing a complete makeover, or simply installing outdoor gym equipment, our work is inspired by input from the locals and shaped by the needs of the community.Across the Bay Area, parks help confront some of today’s most pressing challenges. They offer places to play, exercise, unplug, and connect with others in our communities, all of which have a direct impact on our personal health and physical well-being. From , Richmond Wellness Trail, Buchanan Street Mall, and , we’re working to connect more people to the joys and benefits of the outdoors—now and for generations to come.The California Parks for People Program Coordinator provides high-level administrative and strategic support for Trust for Public Land California’s Create team. This dependable team member handles cross-California project needs, coordination, event management, communications support, and interactions with TPL staff and external stakeholders. The coordinator is familiar with the team’s current projects, and directly supports Program Directors and Project Managers in both our San Francisco and Los Angeles offices, and performs general administrative duties, such as coordinating travel, scheduling of meetings, expense and invoice filing, note taking, and file organization. The position calls for stellar interpersonal skills, high level organizational skills, flexibility, dependability, and a collaborative spirit. Local travel to project sites and occasional travel within California will be required, as well as regular physical presence in one of our offices. Preferably, the Coordinator is based in the LA area, working from our Pasadena office, however, strong candidates from the San Francisco Bay Area will be considered.Essential Functions:Parks for People Team and Program Support (approximately 50% LA and 50% BA):
  • Assist with the preparation of speaking engagements; provide light research, gather graphic and image materials, produce PowerPoint presentations, community surveys, flyers, etc.
  • Create and streamline organizational systems, assist with the establishment of priorities and facilitate the accomplishment of key tasks.
  • Assist Program Directors with inter-office and inter-departmental project and event coordination.
  • Plan and organize team and state level meetings, both in-person and virtually; book facilities, schedule meeting, travel and other logistical arrangements, schedule conference calls and/or moderately complex virtual links.
  • Serve as the Parks for People point of contact for TPL California, for national TPL staff, and for external stakeholders.
  • Facilitate coordination between TPL national initiatives and the California program.
  • Support Project Managers in the drafting, processing, and administration of Requests for Proposals, Contracts and other agreements that support the work of outdoor recreational space development.
  • Prepare and track ongoing invoices and accounts and coordinate check request processing.
  • Support event planning such as ribbon cuttings, ground breakings, convenings, and community engagement events, including but not limited to procuring catering services, researching and booking locations, creating digital invites, etc.
  • Provide support to the BA and LA teams on smaller projects such as community-based art or gardening programs.
  • Act as lead note taker for internal and external meetings.
  • Help program staff with research needs and research summaries.
  • Work with program team and national marketing/communications team to prepare and distribute mailings, collateral, e-news, social media and other marketing and communications materials.
  • Actively participate in and provide updates at regular staff meetings.
  • Provide support to TPL staff as needed for quarterly California Advisory board meetings and monthly Senior Leadership Team meetings.
  • Participate in California staff and TPL national retreats
  • Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports and timesheets.
  • Manage the email account for general public inquiries.
  • Manage general office operations for in-person and remote settings, including stocking of supplies, communicating with IT team, and managing vendors and equipment.
  • Create and maintain processes for the improved work flow efficiency of the office.
  • Work closely with State Director’s Executive Assistant for meeting and event coordination.
  • At times, provide administrative support directly to the California State Director, including assistance with scheduling, communications, travel, expenses and various research and reporting.
Qualifications:
  • Strong commitment to TPL’s shared values (Belonging, Creativity, Collaboration, Impact, and Hope) to effectively work across the organization.
  • Minimum two, and preferably four years of relevant experience in administrative and organizational support.
  • Excellent verbal and written communication and interpersonal skills. Demonstrated ability to work well with others including different functional areas within California as well as national departments.
  • Excellent organizational abilities, attention to detail, promptness and dependability.
  • Ability to work with a high degree of self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.
  • Excellent computer skills, familiarity with and ability to use in-place and new technology to advance efficiency in workflow and office organization.
  • Experience managing remote communications technology, advanced familiarity with Microsoft Teams.
  • Fluency in PowerPoint, Photoshop, InDesign and/or Illustrator.
  • Demonstrated ability to employ sensitivity and discretion in handling confidential information with tact and professionalism.
  • Committed to the mission of Trust for Public Land to create parks and protect land for people, ensuring healthy and livable communities for generations to come.
Compensation:
Trust for Public Land is a hybrid work environment, and this role necessitates proximity to a TPL office. This person can be located in Los Angeles or San Francisco, with a preference for the LA office. As a full-time employee, you will be eligible for the Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, vacation and sick pay plus holidays, a year end office closure, and a 403(b)-retirement plan, currently with up to a 7% company match. We offer competitive salaries commensurate with experience; the anticipated hiring range for this position is $58,500 to $63,800 annually.Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets. We are open to the possibility that a great candidate for this job may not precisely meet all the above criteria; if you believe you are the right person for this job and can persuasively make that case, we encourage you to apply.

Trust for Public Land