Executive Assistant to the Provost
University of Hartford
- Hartford, CT
- $58,024 per year
- Permanent
- Full-time
Description of Key ResponsibilityDevelops, maintains and oversees procedures and directs operations workflow by managing diverse and complex projects, issues and initiatives. Designs, documents and implements systems and procedures to track projects, maintains files and archive records. Prepares promotion and tenure materials, ensuring proper procedures and institutional protocols are followed. Coordinates and supports collegiate staff preparing promotion and tenure files as needed. Utilizing the BANNER system and ACCESS, maintains accurate faculty databases and digital records. Monitors faculty contracts and provides guidance to Deans' offices on faculty contract language and procedures.
Description of Key ResponsibilityDevelops, maintains and oversees procedures within the office, proactively undertaking initiatives to enhance the quality, effectiveness and utility of materials and activities while consistently ensuring effective office operations. Actively participates in the analysis, recommendation and implementation of business process improvement efforts to ensure the proper use of technology and improve operational effectiveness as necessary and/or appropriate. Independently oversees initiatives which enhance quality, effectiveness and operational efficiency. Engages in active problem solving, identifying and/or proposing resolutions to disputes or concerns based on judgment and an in-depth understanding of institutional policies, procedures, precedence, rules and/or regulations. Researches and investigates concerns, keeping the Provost informed on activities of interest.
Description of Key ResponsibilityServes as a project manager for assigned initiatives. Coordinates the activities of, develops the agenda for, participates in and provides administrative support to University and Board committees as necessary and/or appropriate. Works closely with Provost Administrative Staff and Deans' Assistants to provide updates on events, processes, and initiatives across Academic Affairs. Utilizes a collaborative team approach to the management, guidance, training and evaluation of staff as appropriate.
Description of Key ResponsibilityPrepares faculty profile statistics for publications and annual reporting. Responds to and coordinates data requests made to the Office of the Provost. Conducts general statistical analyses of data, generating reports involving faculty profiles and activities for the Provost and other internal constituents.
Description of Key ResponsibilityPerforms other related duties as assigned.Posting Detail InformationPosting Number PS958P
Working ConditionsNormal office situation. Requires travel, excluding overnight stays.
EducationBachelor's Degree Required
Physical EffortTypically sitting at a desk or table. Light lifting or carrying, 26lbs or less.
Special SkillsThe ability to work effectively with diverse groups.
Desired Start Date
Position End Date (if temporary)
Close Date
Open Until Filled Yes
Special Instructions Summary
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