Admin III - Y Social Impact Center
YMCA
- Tacoma, WA
- $22.00-24.20 per hour
- Permanent
- Full-time
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.Job SummaryThe Admin III Specialist provides overall coordination and support for Pierce County Housing and Homelessness Prevention and Diversion Funds processing while supporting the daily administrative functions for Arlington Apartments. Arlington Apartments is located in Tacoma, WA and houses young adults 18-26 years old who have experienced homelessness. This position works primarily on the Arlington campus within a hybrid model. The Admin III Specialist may serve as a first point of contact for anyone engaging with diversion funds requests and the application process at Arlington Drive Youth Campus. This position is responsible for the maintenance, storage and processing of all diversion requests as well as coordination, implementation and flow of the online Arlington Apartments application and selection process. The Admin III Specialist must be highly skilled at multi-tasking, prioritizing, and organizing, while being excited to interact with clients, staff and visitors.This position is at the Social Impact Center Y, the social services branch of YMCA of Greater Seattle (YGS). The mission of the Social Impact Center Y is to accelerate young people’s ability to build safe, successful, and happy lives. Every year, we serve 5,000 children, youth, young adults, and families across King County with programs that aim to strengthen young people’s ability to develop to their fullest potential through four strategies: reducing risk factors; navigating systems towards successful life transition; ensuring stability, safety and wellness in times of crisis; and building competencies and social capital. The Social Impact Center Y’s programs include housing, behavioral health, foster care licensing, violence prevention, education, and employment. Many of the young people we serve have had involvement in the foster care, criminal justice system, and/or homelessness systems.Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, dayshift. The position requires in-person office flexibility within a hybrid work model. Generally, the position requires you to be in the office 4 days a week.What You’ll Get From Working at The Y
- Membership to the YMCA of Greater Seattle for you and your household
- Medical, Dental, Vision, and Life insurance
- Retirement with generous employer contributions
- Free access to mental health resources
- Rapidly-accruing paid time off (PTO)
- Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs
- Develop and implement program administrative processes, guidelines, and workflows for administrative, program, and department staff.
- Demonstrate flexibility and accessibility within a hybrid work model, maintaining effective communication with on-site and remote teams supporting programs and participants regionally.
- Conduct analysis and gather requirements for community data collection.
- Attain optimal understanding of HMIS, Credible, and other relevant data systems as necessary.
- Provide operational and facility support for Arlington Drive and its staff, encompassing tasks such as supply ordering, data entry, and general administrative duties.
- Offer support across the agency for housing and homeless programs, as well as other programs within the Y, covering projects and staffing needs as required.
- Verify eligibility, facilitate billing processes, and communicate information to clients.
- Cultivate and maintain effective, professional relationships with all clients, families, and staff members.
- Provide comprehensive administrative support to programs and department staff, remaining current with program changes.
- Compile and prepare data/reports on a regular basis, identifying and documenting trends for leadership review.
- Assist with audit and year-end report preparation.
- Maintain relational databases, process paperwork, and manage related directories and files.
- Perform any other duties as assigned.
- Two or more years’ experience or training in a medical or behavioral health office.
- Ability to work independently and within a team approach.
- Demonstrated experience working with complex data and maintaining database.
- Extensive tenure working with government grants and contracts.
- Highly skilled in multitasking, prioritizing, and organizing, with a positive demeanor for interacting with clients, staff, and visitors.
- Strong professional and organizational skills with meticulous attention to details, timeliness and follow-through.
- Direct experience and proficiency with Microsoft Office Suite and web-based electronic records.
- The ability to thrive within a fast-paced, constantly changing environment.
- Responsive to quick turnaround times and able to manage multiple deadlines.
- Knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
- Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered.
- Experience working with government grants.
- Preferred experience working with ledgers, lease agreements, and accounting documents.
- Life experience with poverty, child welfare, homelessness, behavioral health, or youth violence, with a desire to utilize such experiences to improve the lives of others.
- Ability to speak languages other than English may be advantageous
- Respect
- Responsibility
- Honesty
- Caring
- Passion for Excellence