Referral Clinical Coordinator

• Establishes and enhances relationships with the hospital staff to increase referral activity.
• Introduces themselves to the referred patient’s bedside nurse and the unit Charge Nurse to establish presence. When leaving, notifies the bedside Nurse and Charge Nurse, discusses plans and assessment, and inquires if there is anything else needed. The attending physician should be knowledgeable of the OneLegacy referral with direct communication at least for the initial site visit and prior to any approach to the family or Authorizing Party (AP).
• Collaborates with the Referral Triage Specialist (RTS), Referral-Supervisor of Organ Procurement (SOP-R) and/or the Medical Director of Referral Management to manage all active referrals.
• Accesses and reviews the referring hospital’s medical records and populates the Electronic Medical Records system per OneLegacy policy.
• Reviews the patient’s medical records and discusses the early stages of medical derangements, current organ function and the current clinical plan with the hospital staff. Based on any abnormal findings, formulates a treatment plan at the direction of the Medical Director of Referral Management and collaborates with hospital staff and physicians regarding interventions needed to optimize organ function and preserve the opportunity for donation.
• Communicates effectively with hospital staff regarding the progression of active referrals.
• Reviews medico-legal documentation pertaining to brain death declaration for completeness and accuracy according to individual hospital policy, California Health and Safety code and the 2010 American Association of Neurology Guidelines. When revisions are needed, provides clear direction to appropriately complete documentation. Sends acceptable brain death documentation to the RTS for verification per OneLegacy policy.
• Performs the function of Referral Intake Triage (RIT) which includes being responsible for answering calls for initial organ referrals, triaging referrals, and charting in the Electronic Medical Records system in collaboration with the RTS to establish acuity.
• Reviews the Not Brain Dead (NBD) status board when in a hospital for an active referral.
• Conducts a site visit on NBD referrals and charts in the EMR system.
• Identifies the Authorizing Party (AP) and any language requirements. Remains vigilant and documents pertinent family dynamics and any other relevant information needed to adequately assess the AP and/or family members of potential donors in preparation for an approach.
• Collaborates with the hospital care team and internal OneLegacy partners in the end-of-life discussion to ensure the AP is provided with the opportunity for donation in the most appropriate manner.
• Works with OneLegacy Clinical Donor Management team members during the donation process to facilitate orders to the bedside Nurse or Physician providing care to the donor.
• Performs the following:
• Coroner notification/release.
• Requests that an initial blood sample in the lab is “on hold” for the coroner, height and weight verification, and upload patient records as attachments to digitalDONOR while charting in the Electronic Medical Records (EMR) system.

• Collaborates with Referral Management Leadership to monitor and maintain department staff training logs/forms. Will also utilize multiple training tools provided by the Leadership and Education teams.

• Medical/Dental/Vision Plans –Employer pays 90% of premium cost for employee and their dependents
• 19 days of PTO
• 2 Floating Holidays
• 10 Holidays
• Life Insurance
• Supplemental Life Insurance
• Wellness Plans
• Employee Assistance Program
• Pet Insurance
• Gym Onsite
• Mileage Reimbursement to applicable positions
• Tuition Reimbursement
• Employee Referral Program
• 403b Retirement Plan with an annual discretionary 8% Employer contribution
• School Loan Forgiveness

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