Executive Assistant - Korean/English Bilingual
- Englewood Cliffs, NJ
- $40.00-47.00 per hour
- Contract
- Full-time
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board and other meetings.
- Make arrangements for travel, planning meetings, etc.
- Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests.
- Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
- Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.
- Triage and do basic troubleshooting for hardware, software and phone issues, office supply management, and other general office management functions.
- Liaison with customer and internal exec level.
- Develop and maintain cross divisional relationships with other admin assistants.
- Handle adhoc admin duties as they arise.
- 2 year degree or equivalent work experience.
- 8-10 years experience required.
- MUST be bilingual in English/Korean.
- Detail-oriented and understands prioritization.
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Expert ability to work independently and manage one's time.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
- Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
- Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
- Plan, organize, and prioritize multiple assignments and projects.
- Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
- Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
- Ability to work across divisions and business areas to find solutions to problems.