Administrative Assistant

Acadia Healthcare

  • Greenleaf, WI
  • Permanent
  • Full-time
  • 26 days ago
Description :Oversee and manage reception staff.Assist in resolving any administrative problems; maintain front desk procedures.Track budget and spending for directors.Create and assist in the revision of systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; assist in implementing changes.Assisting administration with operational needs as needed, such as chart auditing and processes.Prepare and modify documents including correspondence, reports, drafts, memos and emails as needed.Perform data entry and scan documents.Maintain office supplies for facility.Purchase medical supplies if needed.Schedule and book travel arrangements for discharged patients when needed.Submit and reconcile expense reports. Responsible for purchasing card.Coordinate repairs to office equipment.Set-up, maintain and retrieve general files for facility or department.Manage and coordinate administrative programs and office activities.Use computer software to create spreadsheets, manage databases and prepare presentations, reports and documents.Answer telephones and take messages or transfer calls.Attend meetings and take meeting minutes as necessary.Calendar management, schedule appointments, update calendars and arrange staff meetingsPerform basic bookkeeping.Perform other functions and tasks as assigned.Skills : Safety Minded: Required Expert
Leadership: Required Some Knowledge
Customer Focus: Required Advanced
Financial Awareness: Required Intermediate
Attention to Detail: Required Advanced
Oral Communication: Required Advanced
Problem Solving: Required Advanced
Written Communication: Required Advanced
Planning & Organizing: Required Expert
Communication: Required Advanced
Computer - Word: Required Advanced
Computer - Powerpoint: Required Advanced
Computer - Excel: Required AdvancedBehaviors : Dedicated: Devoted to a task or purpose with loyalty or integrity
Loyal: Shows firm and constant support to a cause
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done wellMotivation : Financial: Inspired to perform well by monetary reimbursement
Goal Completion: Inspired to perform well by the completion of tasks
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Self-Starter: Inspired to perform without outside helpEducation : High School/GEDExperience : 0 years: One year working in an administrative office or hospital setting.

Acadia Healthcare