OHC Academic Support and Events Coordinator
Louisiana State University Agricultural Center
- Baton Rouge, LA
- Permanent
- Full-time
Assists with donor cultivation, stewardship and fundraising activities. Coordinates use of college parking spots and interfaces with the parking office to issue violations. 25%Front Office: Serves as the official mainline of communication for the Honors College. This position greets faculty, students, and visitors. Answers the main office phone. Assists callers and visitors with all inquiries and directs calls/questions to appropriate staff. Ensures that the receptionist desk always has adequate coverage. Maintains the Honors College electronic calendar. Provides administrative support to the Honors College staff and faculty and performs other related duties as assigned. 25%Administrative Support Services: Assists the Executive Assistant to the Dean/Business Manager. Responsible for ordering all office supplies including, business cards, names tags, etc. Serves as backup Building Coordinator and assets custodian to maintain space and equipment inventory. Submits maintenance requests and acts as liaison with Facility Services Department. Collects and distribute all incoming and outgoing mail. 15%Backup Student Employment Partner: Works with Executive Assistant on HR actions in Workday for student workers including hiring, on-boarding, job continuations, compensation adjustments, separations, new positions, and requisitions. Train and supervise 5-10 student employees to set up/break down events, maintain receptionist desk including answering incoming calls and greeting OHC visitors in a friendly and professional manner to reflect a positive image for the college and LSU. Ensure all student employees document work time correctly. Maintain fund balance for each student to ensure funding limitation is not exceeded. 10%Minimum Qualifications:Bachelor's degree with 2 years related experience or a Master's degree.Degree Sub: LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed, but have significant experience within the major job responsibilities, we welcome their application.Additional Requirements:FERPA -As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.Additional Job Description:Special Instructions: Please provide cover letter, resume, (3) professional references and transcripts. Official transcripts are required prior to hire.For questions or concerns regarding the status of your application or salary ranges, please contact Rachel Lau at rstrec2@lsu.eduPosting Date: April 2, 2024Closing Date (Open Until Filled if No Date Specified):Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):LSU is an Equal Opportunity Employer and SAME Agency:LSU is designated as a agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ( ).HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email . For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
Louisiana State University Agricultural Center