DepartmentSchool of PharmacyPrimary CampusUniversity of Kansas Lawrence CampusJob DescriptionAdministrative support: 50%
Perform diversified clerical/administrative support activities for the Dean and Associate Deans as requested with the highest level of confidentiality and professionalism
Serve as the first point of contact for visitors to the School of Pharmacy
Respond to inquiries via the KU School of Pharmacy phone and email
Manage course catalog and course scheduling
Provide administrative support to the Associate Dean for Academic Affairs in all areas related to scheduling and university catalog.
Other administrative duties as assigned by Pharmacy Administration
Facilities and Room management: 30%
Serve as School of Pharmacy Building Manager. Identify maintenance and facilities issues and works directly with appropriate KU departments to resolve.
Coordinate and manage building reservation system including all internal and external events.
Responsible for communicating electronic lockup hours for the School of Pharmacy doors.
Responsible for oversight of room use in the SOP, including faculty, staff, and students' organization requests.
Liaison Responsibilities 10%
Serve as the liaison for communication between student organizations, Administration, and student government
Event Coordination Support 10%
Work in conjunction with Associate Deans and administrative staff in planning, organization and execution of School of Pharmacy professional events (including but not limited to; White Coat, Pinning, Hooding, Sr. Retreat, first year Student orientation, Watch Parties, Deans Advisory Council.)
DisclaimerThe University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.Work Schedule10:00am - 2:00pm M-FContact Information to ApplicantsJanelle Ruisinger: jruisin1@ku.eduRequired Qualifications
High school diploma or GED equivalency.
Computer skills with Microsoft suite software as demonstrated in the application materials.
Excellent written communication skills and attention to detail as demonstrated by application materials.
Excellent verbal communication skills as demonstrated during interview.
Ability to work independently with minimal supervision as demonstrated in the application materials.
Advertised Salary Range$11.00 per hourPreferred Qualifications
Knowledge and experience with KU administrative processes.
Previous experience in a front desk or receptionist role as demonstrated in the application materials.
Previous experience in a customer service role as demonstrated in the application materials.
Position OverviewDean's Office Student Assistants are the first point of contact for guests visiting the School of Pharmacy's administrative suite. They are welcoming, service-oriented professionals who demonstrate initiative, adaptability, and strong communication skills. These students enjoy taking on unique challenges that support the mission of the School.Their primary responsibility is to assist the Dean, Associate Deans, and administrative staff with a variety of confidential clerical and operational tasks. They help manage the course catalog and course scheduling, building reservations, monitor room usage, and ensure building doors are scheduled to lock and unlock at appropriate times. Additionally, they serve as liaisons between student organizations, administration, and student government, and assist with room scheduling.Throughout their employment, Dean's Office Student Assistants are expected to uphold and embody the values and professional standards of the School of Pharmacy.Reg/TempTemporaryApplication Review Begins08-Sep-2025Anticipated Start Date22-Sep-2025Additional Candidate InstructionPlease include:
Resume
Cover letter that briefly explains interest in the position and how the student's background aligns with the role
Three references who can speak to the student's reliability and work ethic
To ensure consideration apply before the application review date 9/8/2025.Position RequirementsDuring the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).Employment Conditions(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
