Administrative Assistant III - Provost & Vice President for Academic Affairs Office
Lincoln University of Missouri
- Jefferson City, MO
- $40,000-45,000 per year
- Permanent
- Full-time
- Ensures a consistently professional appearance at all times.
- Serves as the initial point of contact with students, faculty, and staff.
- Prepares meeting agendas and assist with special projects and presentations.
- Provides supervision, oversight, and direction to receptionist and student workers.
- Maintains supplies inventory, placing orders for supplies and equipment.
- Exemplifies and demonstrates the maintenance of confidentiality at all times.
- Provides routine schedule updates and briefs the Provost and VP of Academic Affairs on subject matters before meetings as required.
- Coordinates and confirms travel reservations and hotel accommodations.
- Obtains and monitors a full range of office support services such as printing, maintenance, supply, and vendor services.
- Directs visitors and callers from the campus community and the general public to the appropriate offices.
- Screens calls and personally answers calls when the matter concerns routine and procedural requirements.
- Draft letters, emails, and memorandums on behalf of the Provost and VP for Academic Affairs.
- Manages the flow of office information/data.
- Prepares presentations, materials, and correspondences.
- Responds to donors, faculty, and staff inquiries as required.
- Performs other duties as assigned.
- Support university reporting and assessment responsibilities through development and submission of area reports.
- Other duties as assigned.
- Knowledge of executive-level administrative duties and clerical management.
- Ability to compile and process computer data (database and spreadsheet formats) and to format/generate reports.
- Advanced knowledge of Microsoft Office Suite (e.g. Word, Excel, Publisher, PowerPoint, etc.)
- Excellent communication skills (written and verbal) and interpersonal skills.
- Ability to manage multiple tasks in a timely manner.
- Ability to utilize automated systems and software.
- Superior budgetary and financial acumen.
- Superior organizational, analytical, and planning skills.
- Superb time management skills and the ability to prioritize work.
- Excellent proofreading skills.
- The desire for professional development.
- Light sedentary office work.
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to lift up to 25 lbs.