Administrative Coordinator I - Forensics
- Richland County, SC
- $39,300-66,800 per year
- Permanent
- Full-time
As the Administrative Coordinator I, under general supervision is responsible for planning, organizing, and managing diverse administrative duties in the Office of the Forensic Services Director; so as to maintain the highest level of efficiency in assisting the Director in effectively carrying out daily operations, communications, and linkage with divisions of OMH and external stakeholders/judicial partners.Responsibilities for the Administrative Coordinator I:
- Assist Director with duties necessary to maintain a highly effective, efficient program, including advertising positions, typing memos, submitting leave time to Timekeeping, completing minutes, scheduling meetings/appointments while maintaining a high level of organization of documentation for the Director. Provide phone coverage for the program.
- Develop and maintain a complex system for managing directive manuals, memorandums, regulatory agency regulations, contracts and other pertinent information for the office of the Program Director; serves as resource person on directives and policies. Maintain files necessary for joint commission accreditation, updated at all times for potential surveyor arrival.
- Maintain all program policies and procedures, updates policies periodically (under direction of the Director) and ensures access of staff to all applicable policies and procedures.
- Maintain program data, prepares reports, including charts and graphs, for submission to Senior leadership, Judicial partners and other stakeholders.
- Illustrate knowledge of HIPAA rules and regulations and assists all management with maintaining these standards.
- Requisition and maintain adequate supplies, forms, and equipment needs for the general operation of the offices of the Program Director.
- Complete and monitor the flow of all necessary documents, such as EPMSs, PDs, Employment, Termination, etc. related to personnel matters for assigned areas under the supervision of the Director.
- Complete and track applicable risk management reports.
- Maintain files of all contracts for the program and yearly competency assessments of all evaluators and contractors.
- Coordinate incoming and outgoing financial documentation for residents and ancillary departments that require approval of the Program Director.
- Handle maintenance, telephone, supply services, computer issues to maintain and proper function for staff. Serve as key control for the building.
- Schedule regular meetings on behalf of the Director. Plan, coordinate, and implement staff events.
- Maintain updated organizational charts for all areas reporting to the Director.
- A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
- Must be able to climb a flight of stairs and lift up to 40 pounds.
- Bilingual abilities in English and Spanish (or another language) are a plus.
- Have knowledge of the OMH Services, organization, and policies and procedures.
- Have the ability to compose reports, documents, correspondence and ability to evaluate situations and issues.
- Be proficient with Microsoft Office Suite software including WORD, EXCEL, POWERPOINT, VISIO, OUTLOOK, FORMS, and ACCESS.
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available
- Retirement benefit choices *
- State Retirement Plan
- State Optional Retirement Program