Office & Events Coordinator - FT

• Oversee and actively work with B&G work order system and other Mt Mary systems
• Calendar management for team members, scheduling meetings, schedule vendors and appointments as needed.
• Support human resources functions including onboarding new employees.
• Work as the lead contact for Event Requests coming from the general public.
• Actively builds events and rental services Mt Mary can generate income.
• Communicates effectively with department team members, students, faculty, and vendors to help smooth operations.
• Maintain organized filing systems for both physical and digital documents.
• Perform clerical duties such as data entry, correspondence, and report generation.
• Supervise front desk operations, ensuring a welcoming environment for visitors and clients.
• Lead team management efforts by providing guidance and support to staff members.
• Aid in supervising daily office activities to ensure compliance with company policies.
• Manage 2 or more students in an internship program
• Requires administrative skills including ability to create budgets, input data, create charts, graphs and reports and keeping management, clients and sponsors updated regularly.
• Involves heavy data-input.
• Keeps track of project/production assets.
• Prepares schedules and reports as needed.
• Performs other duties as assigned from time to time by B&G Director.
• Manages vendors and partners via department systems
• Manages small B&G construction projects
• Supports the Director of B&G on larger projects Reports to the Director of B&G
• May oversee 2 to 4 student workers

• Strong background in office or department management.
• Seasoned experience in event planning and scheduling
• Ability to mentor departmental staff to enhance their performance, development and productivity.
• Proven leadership role preferred.
• Demonstrated project management skills.
• Demonstrated proficiency knowledge of the Microsoft Office Suite is required
• Ability to work independently and under minimal supervision
• Knowledge of applicable building codes, ordinance and regulations of State and local authorities
• Ability to interpret and comprehend blueprints and schematics
• Ability to work in fast paced, rapidly changing environment and a STRONG work ethic and desire
• to learn.
• Strong oral, written, and interpersonal communication skills, including the ability to work with
• diverse groups to provide positive customer service interactions.
• Valid driver's license is required and an acceptable driving record.
• Understanding of contracting practices and methods.
• Knowledge of applicable safety code

• To perform this job successfully, an individual must be able to perform each primary duty
• The requirements listed are representative of the knowledge, skill, and/or ability
• Reasonable accommodation may be made to enable individuals with disabilities to perform
• primary functions

• May be required to lift up to 50 lbs.
• Must reach, bend, stoop, lift
• Must sit, walk or stand
• Some repetitive motion may be required

• Normal job schedule is first shift Mon – Fri.
• Receives after hour's calls and on call rotation.
• Ability to work variable schedules including weekends, nights, and day shifts as necessary.
• Complete work required within a limited space
• Complete work required within a limited time
• Flexing work hours the weekly hours as needed to support the campus needs is permitted.

Mount Mary University