Senior Administrative Assistant/Volunteer Coordinator - Non Exempt, Full Time, Santa Rosa, CA

• As the Volunteer Services Coordinator: executes the lawful and proper directions of the Corps Officer to devise, develop, execute and coordinate the volunteer-centric programs of The Salvation Army in Santa Rosa in conformance with Salvation Army policies and procedures; providing cultivation of volunteer clerical, program support staff and other non-clergy persons needed to achieve Salvation Army operations and services delivery. Additional responsibilities for cultivation and deployment of (volunteer) support staff positions who are subsequently assigned to social service programs, development activities, tutoring, transitional living, disaster services and other herein unspecified activities shall be a goal of this position. Goals will be achieved by performing, or causing to be performed through parallel peer supervisors, the essential duties. Organization and day-to-day duties per PTM (Protecting the Mission) standards.

• Work with supervisors and program delivery specialists of Salvation Army programs in determining possible volunteer positions and projects (i.e. Day Camp, Corps, Family Services, Public Relations and Fund Raising, Transportation, Senior Services, Adult Education and Counseling).
• Devise appropriate job or task descriptions to enable recruitment and deployment of volunteers into successful project completions or continuing service delivery across the matrix of local Salvation Army programs.
• Serve as staff liaison/coordinator with volunteer teams for large-scale events such as Annual Dinners, Christmas Distribution, Property Painting/Planting Projects and similar future events.
• Obtain all necessary personal information of volunteers to establish and maintain a centralized index of volunteers, their interests and activity performance.
• Track frequency of work activities to flow into monthly statistical reporting system of The Salvation Army as well as being retrievable on the basis or type of services rendered.
• Oversee compliance of all Salvation Army safety regulations and client confidentiality as it may relate to activities involving volunteers.
• Ensure PTM (Protecting the Mission) guidelines are adhered to and that staff and volunteers have proper training and clearance/certification.
• Handle HR paperwork; keeping track of all potential candidates until completion of all HR paperwork.
• Organize and file all HR and Volunteer files.
• Input all necessary paperwork to TSAAM and implement all necessary paperwork and processes for HR and volunteerism.
• Handle paperwork with the utmost of confidentiality.
• Maintain statistical data for the center; this includes but is not limited to: collecting statistical information from various departments, inputting statistics into computer database and generating reports on a monthly basis, as needed.
• Provide Administrative support to committees and boards as assigned.
• Assist as instructed in recording, transcribing, producing, and distributing minutes of all Advisory Board, Departmental meetings, and Committee meetings.
• Support Advisory Board by creating committee or board meeting agendas, prepare meeting materials, and update Advisory Board Members on upcoming meetings, events, volunteer opportunities, etc.
• Maintain all member lists to include mailing lists, addresses, phone and emails of all advisory committees and boards.
• Assist with Christmas data input, organization and needed back up for Angel Trees, Distribution Center, Kettles, Kettle Kick Off and Adopt-a-Family.
• Create event and program flyers.
• Assist with clerical and projects for fundraising events and programs when needed.
• Other duties as assigned by Corps Officers

• A minimum of three (3) years’ experience in multi-faceted volunteer-centric business activities and administration; or equivalent relevant experience in Salvation Army management positions.
• Executive level functioning computer skills with a practical mastery of the Microsoft Office Suite, with special emphasis on Microsoft Word and Excel. The ability to know the following office software: Power Point and Publisher.
• Ability to create materials and correspondence on Canva and Constant Contact or other similar online software platforms.
• A strong understanding and adherence to the goals and beliefs of The Salvation Army as a religious, charitable organization shall be required and an ability to assimilate its procedural requirements shall be essential.
• The successful candidate will have a broad-spectrum skill set including managerial proficiency, public speaking, volunteer management and written communication expertise.
• Ability to work independently and without daily immediate supervision.
• Ability to effectively present information to top management, public groups, and/or boards of directors (advisors).
• Candidate must be 21 years or older since driving is included
• Must possess a valid California Class C Driver License, and ability to drive a Salvation Army vehicle.

• Ability to grasp, push, and/or pull objects
• Ability to reach overhead
• Ability to operate telephone
• Ability to lift up to 25 lbs.
• Ability to operate a computer
• Ability to process written, visual, and/or verbal information
• Ability to operate basic office equipment and tools
• Some travel required.

The Salvation Army