SECRETARY
- Springfield, IL
- $4,128 per month
- Permanent
- Full-time
Closing Date: 10/02/2025
Agency: Department of Children and Family Services
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated starting salary: $4,128 / month (Full Range: $4,128 - $5,450 / month)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewThe Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary to the Client Payment Unit Supervisor. Under direction, this position will perform technical secretarial and complex, specialized office support functions. The position will gather, analyze, and interpret data from various sources and develop, maintain, and monitor tracking and reporting systems for the unit. The position will also receive and direct visitors, answer phones, and represent the Administrator through routine oral and written contact with various entities. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.Essential Functions
- Serves as Secretary to the Client Payment Unit Supervisor
- Develops and/or maintains and monitors tracking and reporting systems for the unit
- Develops and/or maintains filing systems for the Central Payment Unit and Central Office Vouchering Unit
- Receives and directs visitors, providing specialized information
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated
- Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience
- Requires the ability to keyboard accurately at 30 wpm
- Requires ability to pass a background check
- All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
Work Location: 406 E Monroe St, Springfield, Illinois, 62701
Agency Contact: Samantha Haynes
Email: samantha.j.haynes@illinois.gov
Posting Group: Office & Administrative SupportThis position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the for State employees and review theNon-State employees: on – click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com