Maintenance Department Clerk - Billing Assistant

Foreside Management

  • Freeport, ME
  • Permanent
  • Full-time
  • 1 day ago
  • Apply easily
We are seeking an administrative assistant for our busy maintenance department. They will help us reconcile supply bills, close out work orders, communicate with vendors and technicians, work with subcontractors to get bids, and perform any other administrative tasks that the Director of Maintenance needs assistance with. The successful applicant will have a few years of administrative support experience, excellent computer and time management skills, and be extremely organized. If this sounds like a great fit, please apply today!Responsibilities:
  • Communicate with vendors and subcontractors as a point of contact to solicit new jobs
  • Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
  • Respond to incoming emails and phone calls professionally
  • Reconcile monthly supply accounts to make sure that all materials have been properly billed out
  • Close out technician work orders with proper language and billing details for the invoices
  • Support the Director of Maintenance and his Assistant with any overflow tasks to keep the department running smoothly
Qualifications:
  • High school diploma is required - additional college such as an associate’s degree or bachelor’s degree is very valuable
  • Excellent time management, organization, and communication skills are needed
  • Past administrative experience is necessary (3 years) - administrative duties for a busy construction office is beneficial
  • Proficient in computer skills, especially MS Office (Word, Excel, and Powerpoint)
About Company:
Come join one of Maine’s fastest-growing real estate management firms. We manage Condominium Associations, Apartment Complexes, and Government Housing Programs in Southern, Northern, and Midcoast Maine.

Foreside Management