Executive Assistant
- Minneapolis, MN
- $63,700-83,700 per year
- Permanent
- Full-time
- Manage and maintain Executive's calendar, including scheduling of corporate meetings, employees' weekly check-ins, travel booking, professional and personal events.
- Host onsite meetings, including scheduling, sending reminders, ordering catering, greeting guests, and completing follow-up tasks.
- Book travel arrangements including flights, hotels, rental cars, restaurant reservations, and site tours.
- Manage the Executive's inbox: flag emails that need immediate attention, respond to emails on behalf of the Executive as needed, manage the archive folders, follow cyber risk prevention best practices.
- Handle confidential and sensitive information/documents with discretion.
- Organize and maintain shared task boards with Executive, prioritize tasks appropriately, monitor deadlines, and complete assignments with excellence.
- Coordinate document signing and delivery of signed documents to the appropriate parties.
- Work closely with the Executive on projects supporting the Organization's goals and collaborating with other members of the team as needed.
- Draft and/or edit speaking points, documents, and presentations.
- Read submissions, letters, agendas, memos; determine importance; and manage accordingly.
- Open, sort, and distribute mailed correspondence.
- Track/submit credit card expenses and complete monthly coding.
- Coordinate the renewal of Executive's professional licenses.
- Maintain a database of usernames and passwords for the Executive.
- Ad hoc tasks as assigned
- Bachelor's degree preferred.
- High School Diploma or GED
- 5+ years of Executive Assistant experience preferred, 5 years' experience in supporting administrative roles minimum.
- Strong interpersonal, oral and written communication skills.
- Exceptional communication skills and ability to interact with wide range of people.
- Must be organized, detail oriented and have good time management skills.
- Ability to work a flexible schedule.
- Entrepreneurial mindset - loves to be challenged, determined to win, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust.
- High integrity - trusted, direct, truthful. Embodies confidence and admits mistakes.
- Ability to perform the physical functions of the position, which may include, but are not limited to: ability to walk property, including up to 4 flights of stairs.
- Maintain neat, well-groomed, professional appearance.
- Health Plans - Medical, dental, vision, flex spending accounts, and HSA
- Family Leave - Paid birth & bonding leave
- Employer Paid Benefits - Basic life insurance, Accidental Death & Dismemberment (AD&D), and short-term disability
- Additional Voluntary Benefits - Life Insurance, AD&D, long-term disability, critical illness, and accident insurance
- 401(K) - 3% company match, 100% vested after 2 years of employment
- Competitive PTO - 3 weeks of PTO with immediate accrual, 7 paid holidays, 1 floating holiday, your birthday, and bereavement
- Health and Wellness - fitness membership reimbursement program
- Free stays in Roers' properties guest suites
- Rent Discount - 20% discount for employees living in Roers Companies properties
- Employee Referral Bonus Program - $2,500 referral bonus paid once referred candidate completed 60 days of employment
- Charitable Match Program - Roers matches employee donations to charitable organizations
- Annual Company Conference
- Professional Development Opportunities
- Employee Assistance Programs