Office Services Assistant
Moss Adams
- Orange County, CA
- Permanent
- Full-time
- Maintain quality and readiness of the overall facilities, including room set-ups, breakdown and maintaining office supply inventory levels
- Act as point of contact for facilities related requests. Provide front office coverage as required, including answering phone calls and routing accordingly
- Assist with daily mail, Fed Ex, UPS and courier requests
- Assist with space reservations via hoteling software system for workspaces and conference rooms
- Provide support for client deliverables as needed, may include scanning, printing and mailing of documents
- Provide status updates to team members and stakeholder on all projects and applicable tasks
- Assist with the assignment of security access and distribution of security badges, monitoring employee status and updating security database accordingly
- Assist with internal meeting and event coordination and set-up, may include placing catering orders and ensuring accuracy
- Provide basic maintenance and troubleshooting of standard office equipment (e.g., copiers, printers, A/V, desktop equipment and kitchen appliances)
- Other duties and special projects as assigned
- High School Diploma/GED required
- Minimum of 1 year of related experience preferred
- Proven commitment to providing exceptional client service
- Ability to develop relationships, build rapport, and effectively interface with all levels within the firm
- Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly
- Strong organizational skills; ability to effectively prioritize assignments and competing deadlines in a fast-paced environment
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint)
- Strong attention to detail, commitment to producing accurate work in a timely manner
- Ability to handle sensitive situations and confidential information with discretion
- May require some overtime hours
- Ability to travel as needed, approximately 5%