Executive Administrative Staff

• Assists with mailings, filing, and various administrative tasks including paper and electronic filings in department storage systems.
• Prepares expense report, travel requests, and other documentation as needed for executive team members.
• Prepares presentation materials including spreadsheets, reports, and presentations upon request.
• Assists in event planning including scheduling, catering, logistics, etc.
• Drafts documents, coordinates for signature and issues to third parties upon request.
• Runs various business reports for executive leaders and other staff members upon request.
• Monitors office supply inventory and replenishes as necessary.
• Schedules meetings for executives or other staff as requested; manages conference room scheduling.
• Additional responsibilities as requested based on operational needs.

• Excellent oral and written communication skills.
• Strong organizational skills.
• Strong attention to detail.
• Intermediate to Advanced level proficiency in Microsoft Office (Word, Excel, PowerPoint), Lotus Notes (or equivalent), SharePoint and SAP (or equivalent) is required.
• Ability to interface with outside attorneys, executives, company associates, other Honda company attorneys or associates, vendors, suppliers, consultants, and government officials.
• Ability to work independently or within a team oriented environment.
• Ability to multitask and manage multiple deadlines simultaneously.
• Ability to display respect for other cultures, customs and norms while interfacing with a diverse management and employee team at HACI.
• Ability to develop positive, effective, and professional working relationships with the department management and team.
• Ability to utilize problem solving skills and sound judgment.
• Ability to conduct oneself in a professional manner at all times.
• Ability to display a "team approach" to job duties, proactively volunteering to help when needed although required work may not regularly be part of the Administrative Staff job duties.

• Incumbents may be routinely exposed to equipment operational noise heat-cold-dust, and/or aircraft equipment, parts, or fuel odors.
• Incumbents may be required to stand, sit, squat, walk, bend, climb ladders, move, reach, or stretch for prolonged time periods with no restrictions, as required by job duties.
• Work in a safe and professional manner while adhering to all regulatory requirements (FAA, OSHA, DOT, EPA, State, and Federal regulations, etc.).
• Read, hear, speak, and see with no restrictions, as required by job duties.
• Comprehend and adhere to management directions and/or safety instructions with no restrictions.
• Effectively communicate in Business English language.
• Pull, push, carry, lift, or move items up to 10 lbs. throughout the work shift without assistance, as required by job duties.
• Pull, push, carry, lift or move materials/people/items/equipment weighing up to 50lbs or more during the work shift, with the use of Company provided “reach assistance technology” or “movement assist technology” (fork-lifts, pallet jacks, pulleys, dolly’s, robotics reach equipment, people movers etc.), as required by job duties.

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