Construction Coordination Specialist

• Collaboration with Equipment Team to ensure Equipment is received on time.
• Receive, validate & ensure payment of the General Contractor progress and final pay applications.
• Preliminary Lien Notice tracking.
• Completion of necessary forms for Check/Wire Requests/Credits.
• Ensure timely AFE close out.
• Facilitate utility transfers.
• Updates Cost Trackers throughout the course on all projects for General Contract related items.
• Completion of Construction Start Notifications.
• Facilitate site specific contract execution.
• Receive, record & notify of any pending Liens.
• Receive, record & notify of any Satisfaction of Liens. Attend meetings as required.
• Budgets – validating and updating budgets when necessary.
• POs and/or Change orders – creating, issuing, updating, and closing.
• Accruals – quarterly & year end
• Invoices – receive, code, validate, follow-up.
• Vendor Set Up Completion.
• Responds to vendor inquiries as necessary.
• Smartsheet project updates, tracking, validation & reporting.
• Other items as may be assigned such as (but not limited to): scheduling of meetings/calls, ordering office supplies, filing, scanning of documents, etc.
• Reports and requests by leadership as needed.
• Works with Site Repository staff to ensure site addresses in POPA are accurate.
• Software applications: Excel, Smartsheet, Laserfiche, POPA, PDI, Others as needed.

• High School Diploma or GED
• Strong background in applications software including but not limited to Microsoft Word, Outlook, Excel and PowerPoint.
• Must have strong knowledge of the processes that relate to construction and the ability to handle multiple projects at any given time.
• The ability to grasp new ideas and concepts quickly.
• The person must be able to learn new software applications including but not limited to Smartsheet.
• Must be well organized and possess ability to handle multiple responsibilities under deadlines with a high degree of attention to detail and accuracy.
• Must possess well developed verbal and written communication skills and well as excellent interpersonal skills.
• Strong interpersonal communication skills with ability to work well with team members, upper management, and vendors, as well as with others both inside and outside the organization.
• Minimal travel required

• Sit for long periods of time.
• Operate computer keyboard and mouse for data entry.
• View computer monitor
• Hear and speak via telephone.
• Reach forward and/or overhead
• Occasionally lift up to 20 pounds

• The noise level in the work environment is usually moderate at a normal range.
• The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas.
• Work with minimum direction and periodic supervision.

Circle K