US|Administrative Assistant|Contractor
- Orlando, FL
- Contract
- Part-time
Temporary role with potential to become full-timeJob Summary:The Fleet Payables Administrator provides proactive support to field fleet teams by managing accounts payable and invoice processing related to fleet expenses. The role also includes financial reporting, KPI tracking, and vendor/customer issue resolution.Key Responsibilities / Accountabilities:
- Process invoices in line with company financial practices
- Conduct reconciliations and statement reviews
- Resolve discrepancies and payment issues
- Handle vendor and customer inquiries
- Track payments and proactively flag potential issues (e.g., warranties)
- Generate weekly/periodic financial reports
- Provide scorecards and KPI reports to stakeholders
- Assist in developing and maintaining departmental reports
- Identify and implement process improvement opportunities
- Develop standard operating procedures
- Support field teams and vendors with day-to-day inquiries
- Manage communication (email, phone, fax, etc.)
- Collaborate with peers to balance workload
- Support team objectives and business needs
- Embrace change and assist with additional tasks as assigned
- Minimum 2 years' experience in administrative support or fleet operations
- Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Ability to learn and use multiple accounts payable systems
- Able to generate and analyze performance reports
- Strong analytical and problem-solving skills
- High attention to detail and organizational skills
- Ability to multitask and meet tight deadlines
- Effective written and verbal communication
- Customer service orientation
- Flexible, collaborative, and team-oriented mindset