Assistant Director of Camps and Programs
- Nashville, TN
- $54,024-65,648 per year
- Permanent
- Full-time
Division Special Asst. to Pres. for IT
Department Office of Technology Services
Number of hours per week 37.5
Days to be worked Monday, Tuesday, Wednesday, Thursday, Friday
Months per year Fiscal (12 months)
If modified, list months
Job Type Full-Time
Campus Main Campus
If other location, please indicate
Position Number 103550
Advertised Salary $54,024 - $65,648
Pay Basis Monthly
Job DescriptionTennessee State University Office of Events Management invites applications for the position of Assistant Director of Camps and Programs.The assistant director promotes a “one-stop-shop” event management philosophy overseeing the coordination of all support services for a variety of meetings, events, and summer programs/camps; assisting with facility scheduling, room set-ups, equipment rentals, catering, security, media services, housing, and all other pertinent event details for internal and external clients desirous to have a camp on campus. Duties include initiating meetings with clients to ensure planning details for upcoming events are communicated properly and implemented effectively; offering suggestions and guidance when appropriate; and providing quality customer service ensuring high-levels of client satisfaction. Additional responsibilities include assisting with creating reports and other documents. Providing evening and weekend coverage for major events as needed, managing camps/programs expense budgets, and upselling, proposing and implementing new, creative ideas to stay current with event trends. This position will hire, train, schedule, manage, and direct the student and summer employees, as well as delegate work assignments and supervise progress and perform other related duties as assigned or requested.Characteristic Duties and Responsibilities· Responsible for recruiting, managing, and contracting affiliate and non-affiliate camps and programs.· Develops a process to streamline, monitor and manage the registration process and logistics related to program/camps.· Coordinates the collection and compliance of all documents and programs/camps desiring to meet or reside on the campus.· Conduct pre-season camp/program meetings regarding housing, catering, ID, parking, and emergency management.· Provide Web changes and updates of summer programs/camps that are needed on the departmental website.· Utilizes online survey tool to gather parent feedback on programs/camps.· Registers all programs/camps in the Classroom Building Management System (CBMS)· Assists the Events Management staff with events final approvals in the CBMS system.· Schedules campus facilities, prepare program proposals and contracts clients in consultation with the Director.· Assists program client in selecting appropriate dates and coordination of meeting· facilities, lodging, meals, catering, registration and security for campus events.· Coordinates with campus service providers for necessary program support services,· including facilities management, parking, audio-visuals, meals and other related needs.· Develops and maintains program support resources for campus events, including sound,equipment rental companies, florists, etc.· Attend meetings in the absence of the Director.· Participate in budget planning and management as needed.· Manage the online master calendar of events.· Manage the Classroom/Building Management System (CBMS) with regular CBMS Configuration updates.· Assist the Director with creating reports and other documents.· Provide technical support for the university's scheduling system (Master Calendar, EMS and CBMS support calls and emails.· Train university personnel and building managers how to use the CBMS system.· Work in conjunction with the Registrar and/or designee on the input, deletion, modification of classroom spaces in the CBMS.· Coordinate and provide evening and weekend coverage for major events as needed.· Assist external requestors with navigation of the CBMS.· Recruit, plan and assist new clients during the planning phase.· Performs other related duties as requested.Knowledge/Skills/Abilities: Excellent verbal and written communication skills; strong interpersonal and organizational skills. Knowledge of Microsoft Word, Word Perfect, Excel, Spreadsheet, etc. Demonstrated ability to work cooperatively with and understand the needs of a diverse student population.The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the position given this title and shall not be construed as a disclaimer of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description
Minimum QualificationsRequires a bachelor's degree, master's degree preferred in a related field of study. A minimum of two to four years of experience in conferences and events planning.
Special Instructions to ApplicantsEmployment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.An unofficial transcript may be attached in the “Transcript” section.You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.
Open Date 08/27/2025
Close Date 09/09/2025
Job Category Administrative/Professional
Requisition Number
BenefitsTennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.
Quick LinkReference LetterReferencesMinimum References Required 2
Recommendation DeadlineSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * CV/Resume
- Cover Letter
- Transcript 1
- Other