Facility Administrator - 13 Mile
SECURE Energy
- Williston, ND
- Permanent
- Full-time
- Responsible for accurate and timely generation and distribution of customer invoices; proper pricing, coding, approvals, and ensuring customer requirements are met;
- Accountable for managing facility receivables; work closely with financial and marketing teams to ensure collection of outstanding invoices in a timely manner;
- Manage PO’s and requisitions
- Accounts Payable; creating vouchers
- Assist facility manager with weekly, monthly, or yearly reporting;
- Provide Ad Hoc reports as requested by facility management;
- Provide support to facility manager as required.
- Data entry, creation of reports, work approvals, and invoices;
- Daily plant balancing and reconciliation of receipts, dispositions, transfers and inventory entries into administration system;
- Awareness of operational processes and procedures within facility;
- Meet month end deadlines and ensure accurate reporting while with complying with regulatory requirements;
- Assist in training operators within facility.
- Represent Secure with a friendly and professional demeanor;
- Handle internal and external customer relations and inquiries in a prompt, accurate and professional manner;
- Book incoming customer loads in scheduling program;
- Provide notification of facility status, changed hours, etc. to appropriate customers;
- Complete approvals for jobs coming in; fax approvals; code and ensure invoicing information is correct.
- Ensure office supplies are adequate; equipment is maintained; office is organized;
- Maintain up to date and accessible files;
- Keep customer phone lists, admin tasks and procedures updated;
- Assist with maintaining facility orientation and visitor sign in sheet;
- Support operations with troubleshooting time entry, pay issues, vacation tracking that may arise by being a liason with human resources and payroll.
- 2 years office administration experience preferred;
- Experience with invoicing, accounts payable / receivable and financial reports is considered an asset;
- Proven ability to handle multiple priorities and ability to prioritize tasks;
- Excellent verbal and written communication skills required;
- Proficient in Microsoft Office Suite and data entry;
- Oil and Gas industry experience would be considered as asset;
- Must be self-motivated and able to function in a team environment;
- Must possess a high school diploma or equivalent.
- Competitive industry wages, and compensation programs which includes:
- Employer paid benefits: health, dental & more
- Health care spending account
- Employee wellness program
- Employee savings plans
- Career progression
- A competitive employee referral program
- Industry leading safety standards
- Community investment initiatives https://www.secure-energy.com/community-investment