Marketing/Business Development Coordinator
- Los Angeles, CA
- $77,000-85,000 per year
- Permanent
- Full-time
- Lead or support the preparation of qualifications, proposals (RFPs/RFQs), and interview presentations.
- Manages the comprehensive proposal and qualifications submittals process from kickoff to submission.
- Works in a team atmosphere to develop proposal strategy and facilitate the proposal process. Responsibilities include writing copy, developing graphics, and ensuring delivery of final product.
- Coordinate with technical staff and leadership to gather content, resumes, project descriptions, and other materials.
- Manage deadlines and ensure high-quality, timely submission of pursuit documents.
- Support the business development team in tracking leads, opportunities, and client relationships using CRM tools.
- Conduct market research to identify potential clients, competitors, and industry trends.
- Assist with the coordination of client events, trade shows, conferences, and sponsorships.
- Assist with client follow-up efforts and maintaining a business development calendar.
- Supports business development leaders to win new work through quality pursuit, SOQ, proposal strategies, and win themes; supports the Go/No-Go process.
- Assist in the development and execution of strategic marketing plans and campaigns.
- Develop marketing collateral, including SOQs, brochures, presentations, case studies, and project sheets.
- Maintain brand consistency across all external communications and materials.
- Partner with communications/marketing team members to develop content for communication channels, including website, social media, and intranet that ensures consistent, integrated brand perception and user-experience.
- Manage design award submittals for market.
- Collaborate with project managers, principals, and technical staff to gather project data and success stories.
- Maintain the database (resumes, project information, graphics, boilerplate library).
- Understands, follows, and enforces Huitt-Zollars' business process.
- Productively collaborates with others and leads or encourages teams to achieve success and camaraderie amongst each other.
- Understands and follows HZ QMS and Quality initiatives. Ensures quality control measures are being adhered to on projects and daily operations.
- Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.
- Assist with appropriate administrative and project support tasks supporting the needs of the project team and office.
- Complete assignments on-time, within budget, and with highest level of quality.
- Routinely proposes and produces more effective ways to accomplish assignments.
- Bachelor's degree in Marketing, Communications, or related field.
- 2-5 years of experience in marketing and/or business development, preferably in the AEC industry.
- Excellent graphic design, writing/editing, and verbal communication skills.
- Solid understanding of the basics of good design, especially about typography, color, and composition.
- Proficiency with Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Office, and CRM systems (Deltek).
- Exceptional attention to detail, organizational skills, and ability to manage multiple deadlines.
- Understanding of AEC terminology and proposal processes.
- Experience with proposal writing in response to public and private sector RFPs/RFQs.
- Familiarity with marketing strategy, branding, and content development.
- Enthusiasm for storytelling, visual design, and strategic thinking.
- Sense of urgency and strong collaborative spirit.
- A positive and upbeat entrepreneurial attitude with a customer-centric approach to daily work.
- Interest in architecture and engineering design.
- Ability to contribute to develop and implement winning proposal/presentation strategies.
- Experience with photography, videography, and other digital marketing tools/software a plus.
- Experience with various social media platforms.
- Excellent interpersonal skills, with an ability to team with varying personalities internally, as well as external vendors and clients.
- Must be detail oriented, accurate in work, organized, capable of prioritizing workload to complete multiple tasks on time, and able to gracefully manage multiple projects simultaneously.
- Passion for continuous improvement, both personally and professionally.
- Huitt-Zollars, Inc. is a privately held, 100% employee-owned leading Architectural and Engineering (A/E) firm since being established in 1975. Since then, our firm has been providing innovative planning, engineering, architectural and interior design, construction and program management, and design-build services to our clients.
- Located in more than 20 locations throughout 10 different US states, Huitt-Zollars holds a vision to improve the environment in which we live, work, and play. Employees/co-owners can expect to collaborate with their team, listen to client and community needs, and deliver world-class professional services. Learn more about a career with #teamHZ by viewing our
- Health insurance (BCBS TX BlueChoice PPO)
- Dental insurance (BCBS TX BlueChoice PPO)
- Vision insurance (BCBS TX BlueChoice PPO)
- MDLive Telehealth
- Employer-Paid Short- & Long-Term disability
- 8 Paid Holidays
- Employee Morale/Teambuilding events and activities
- Paid Vacation/Annual Leave
- Paid Sick Leave
- Tuition Reimbursement
- Commuter Benefits
- Professional Societies and Registrations Fee Reimbursements
- Term Life / AD&D insurance
- Cancer and Specified Disease insurance
- Two retirement plans: 401(k) and an ESOP
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 25 pounds on occasion
- The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities