Document Control Coordinator
- USA
- Permanent
- Full-time
- Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
- Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers' needs.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
- Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
- Performs other duties commensurate with functional level and responsibilities.
- Contributes as a team player who is deadline driven and works well with others.
- High school diploma (or equivalent)
- 10+ years of relevant document control work experience, including
- Prior construction project experience
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
- Assignments will require a working knowledge of Electronic Document Management Systems. This project will use Sharepoint, Procore and Resident Management System (RMS).
- Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.