OrganizationFMS Building ServicesJob Responsibilities
Manage logistics for events requiring FMS services. This includes, but is not limited to:
Strategize and coordinate all aspects of event requirements with customers. This includes attending all planning sessions and requesting stakeouts as needed.
Coordinate requests for vendor services-rentals, golf carts, and parking
Site logistics, vendor relations and onsite supervision of students.
Process billings and invoicing.
Flexible work schedule for large university wide events that require all events staff personnel to be available to coordinate FMS services.
Schedule staff to support the events. This includes but is not limited to the following duties:
Assist in the hiring, training, and supervising of the students.
Assist as an Event Management System (EMS) subject matter expert for FMS services. This includes:
Identifying process improvement opportunities for Special Events within EMS.
Assisting in test and maintain functionality of EMS workflow process and how it interfaces with other departments
Identifying any problems with EMS processes
Learning how to navigate and use new features
Assisting FMS Events Manager in collecting and analyzing performance data associated with special events including costs, labor hours, and customer satisfaction.
Provide input to FMS Events Manager for action plans for improved productivity, quality, and customer service standards related to special events.
Provide backup coverage for the FMS Event Manager and other Event Coordinators as needed.
Other duties as assigned.
FLSA CategoryNon-exemptCollege/DivisionFinance & AdministrationRequired Application DocumentsCurriculum Vitae or ResumeEmployment CategoryFulltimeAdditional DetailsIn compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.How To ApplyIn order to be considered for this position, you must apply for it at: . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.115HRequired QualificationsEducation and Experience
Associates degree in project management, business, or equivalent field.
5 years of experience in a project management, events coordinator, project coordinator, or equivalent role.
Skills
Must be able to build and maintain key relationships with a wide-range of academic and/or other student service departments.
Ability to prioritize work and a strong commitment to teamwork are key.
Must work independently with minimal supervision and exercise professional judgment in carrying out all assigned responsibilities.
Must possess good written and oral communication skills; strong customer service orientation; as well as a demonstrated ability to work collaboratively with others.
Must possess personal characteristics of flexibility, initiative, and cooperativeness.
Demonstrated ability to maintain confidentiality of sensitive information.
Demonstrated ability to operate the office equipment.
Demonstrated ability to using computers and computer systems to enter data and/or process information.
The successful candidate hired for this position will be required to drive on occasion, and therefore will be required, upon hire, to immediately enroll in the NYS LENS program. Candidates can review
for more information.Preferred QualificationsBachelor's degree plus 3 years of experience in a project management, events coordinator, project coordinator, or equivalent role.Department/College DescriptionThe Facilities Management Services (FMS) department works collaboratively to design, construct, operate, and maintain an exceptional and cost-effective living, learning, and working environment.The FMS Events team manages and coordinates services to support the campus and community events.What do we believe at RIT?Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.As a member of the RIT community, you'll receive a comprehensive employee that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).Job SummaryRIT's Facilities Management Services (FMS) department is looking for a dynamic Coordinator, FMS Events to join the Events team. We value and care about our team members and are committed to your well-being. As part of the team, you are eligible for RIT's comprehensive and competitive benefits program that adds generously to your total compensation. Some of those benefits include medical/dental/vision, sick and vacation time, retirement, financial planning resources, educational benefits for you and your dependents, employee wellness program, and free use of on-site fitness facilities. Additionally, you will be eligible for professional development and cross-training opportunities that support your career growth.The Coordinator, FMS Events provides services in support of university events. The position assists in creating a team culture across FMS while determining customer needs and ensuring excellent service is provided to all requesting FMS services for events.Hourly/Salary Minimum16Hourly/Salary Maximum27
