Utility Coordinator

• Provide direct administrative assistance to Project Managers (PMs) and General Foremen (GFs).
• Process weekly timesheets for payroll and billing across Dominion, Cooperative, and contract crews.
• Follow up with foremen and GFs on missing daily reports required for billing.
• Reconcile credit card statements and manage purchase orders, invoice queues, and billing documentation.
• Assist with job bids, including downloading/printing plans and specs and obtaining vendor/subcontractor quotes.
• Assist with work-in-progress (WIP) tracking, accounts receivable (AR), and storm response coordination.

• Coordinate with HR and GFs on onboarding tasks including tracking spreadsheets, vacation calendars, and review schedules.
• Process employee terminations, gather GEC property, and manage termination checklists and communications.
• Manage badging requests and uniform programs, including monthly statement reconciliation.
• Pull employment reports for 90-day reviews and prepare baseline evaluation forms.
• Coordinate monthly benefits meetings (insurance, 401K) and communicate access details to employees.

• Assist with hotel bookings, per-diems, and associated customer invoicing and credit card coding.
• Support fleet maintenance tracking, including mileage reports and service information.
• Coordinate tool purchases and repairs with the tool room and vendors.

• Support safety initiatives, including Pen Program tracking and safety meeting reporting.
• Assist with utility system claims, customer complaints, and associated documentation.
• Prepare and track required documentation for apprenticeships, project submittals, and closeouts.
• Maintain compliance tracking for safety programs and company standards.
• Request and maintain notary status (GEC to cover associated expenses).

• Provide basic IT support for field crews (phones, iPads, document access) and escalate to IT as needed.
• Facilitate IT and technology setup for new hires and equipment coordination.

• Set up meetings (room scheduling, refreshments, paperwork).
• Serve as a backup to the Utility Coordinator supporting the Duke side.
• Perform other duties as needed to meet evolving business and departmental needs.

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• Minimum 2 years of experience in administrative, operations, or coordinator role (utility or construction experience a plus).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); familiarity with CRM and billing systems preferred.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• High attention to detail and strong data accuracy.
• Demonstrated ability to manage confidential and time-sensitive information responsibly.
• Positive, customer-focused attitude with flexibility in a fast-paced environment.
• Ability to work independently and collaboratively with cross-functional teams.

Gregory Electric