Office Specialist I - Provo

• Prepare and issue purchase authorizations and submit invoices for payment.
• Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable.
• Assist applicants and clients with disabilities in accessing vocational rehabilitation services.
• Provide exceptional customer service to clients, vendors and community partners.
• Greet and check-in clients and visitors as they arrive.
• Answer and direct incoming phone calls and emails.
• Provide basic information about USOR and the application process.
• Contact vendors for client service purchases on a regular basis.
• Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities.
• Complete daily out-bound reminder calls to clients.
• Fax, mail, copy, email, and scan/attach documents into the case management system.
• Understand and keep up to date on current fiscal policy and procedure.
• Assist counseling staff with administrative tasks as assigned.
• Process agency documents including reviewing for accuracy and completeness.
• Provide the public and others with information and assistance in completing agency forms and applications.
• Participate in office trainings and meetings.
• Maintain supply inventory and assist in purchasing supplies.

• Has at least one year of work-related experience doing office support/basic accounting functions.
• Has experience working with diverse populations including people with disabilities.
• Has excellent communication and customer service skills.
• Has attention to detail when reviewing documents and entering data.

State of Utah