Sr. Manager, FF&E Procurement (Architecture & Construction)

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• Required

• Plan activities related to the procurement of FF&E and other goods and services in support of real estate development activity.
• Consult with the Director of Procurement to clarify procurement requirements.
• Interact with Project Directors to determine procurement requirements.
• Actively coordinate with the Interior Design team and 3rd party Interior Design firms for product specifications and approvals
• Responsible for creating budgets and cash flows for planning purposes.
• Establish and maintain vendor relationships, solicit, and negotiate contracts on behalf of MVW.
• Provide oversight of contractors engaged in services, ensuring compliance with insurance and other applicable requirements.
• Interact with property General Managers, Directors of Ops, Engineering staff, Facilities staff, and others to ensure a high level of support related to procurement services, product delivery, and warranty management.
• Ensures purchase orders are prepared in accordance with established standards prior to issuance to vendors.
• Obtain competitive pricing, ensuring compliance with policies/procedures governing bid requirements. Recommend alternate selections where appropriate.
• Ensure vendor payments are timely and in accordance with applicable policies/procedures.
• Obtain delivery documentation and implement other controls to ensure delivery of product and minimize risk.
• Partner with Accounting, Treasury, and 3rd Parties to track and resolve issues associated with payments.
• Serve as the subject matter expert in the PeopleSoft Procurement system, as well as various other applications.
• Ensure projects are properly closed out, and turnover documentation provided to appropriate stakeholders.
• Create and update SOPs utilized in the execution of business processes.
• Direct the support activities of the Procurement Specialists.
• Contributes to team, department and/or business results by performing more complex quantitative and qualitative analysis for business processes and/or projects. Often manages small projects, business processes or parts of larger ones.
• Responds to, solves and makes decisions on more complex/non-routine business requests with limited to moderate risk.
• Works to enhance the organization's capabilities through effective staffing and development of others by:

• using appropriate MVW interviewing tools to hire the best managers available from inside or outside.
• hiring for diversity and balance of skills.
• setting and maintaining high standards for team and individual performance.
• providing timely coaching and feedback.
• making and rewarding distinctions in performance.

• Assists more senior associates in achieving business results by:

• identifying opportunities to enhance the effectiveness of business processes.
• providing training and technical guidance to less senior staff, where appropriate, and serving as point-of-contact for problem resolution.
• participating in setting department operating plans.
• recognizing and celebrating team successes.
• achieving results against budget within scope of responsibility.

• Demonstrates an awareness of personal strengths and areas for improvement and acts independently to improve and increase skills and knowledge.
• Performs other duties as appropriate.

• College degree or equivalent experience.

• Previous experience working on a team and interacting with external customers.
• Experience resolving issues and prioritizing competing requests for support.
• Experience managing projects within established timeframes and budgets.

• Highly skilled in the use of Microsoft business applications (Word, Excel, Project, etc.), and possess the ability to learn other applications as needed.
• Detail-oriented self-starter with the ability to direct/manage multiple projects in a dynamic, changing environment.
• Strong collaborative skills and proven ability to act with a professional demeanor with all levels of management, both internally and externally.
• Strong time-management and prioritization skills.
• Possess excellent verbal and written communication skills.
• Pro-active, detailed, motivated, and disciplined.
• Ability to work cross-functionally.

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