Facilities Operations Coordinator

Colorado State University

  • Fort Collins, CO
  • $60,000-65,000 per year
  • Permanent
  • Full-time
  • 1 month ago
Posting Detail InformationWorking Title Facilities Operations Coordinator
Position Location Fort Collins, CO
Work Location Position is fully in-office/in-person
Research Professional Position No
Posting Number 202500957AP
Position Type Admin Professional/ Research Professional
Classification Title Technical/Support II
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $60,000 - $65,000
Employee BenefitsColorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
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Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 07/31/2025
Description of Work UnitHousing & Dining Services
Please visit to learn about joining Housing & Dining Services (HDS) as the largest department on campus with 450 full-time staff and 1,700 hourly and student staff, and nearly 8,300 students live on campus. HDS is responsible for the management, finance, administration, and program development of all University housing facilities, including residence halls, university apartments, and Mountain Campus.
As a department, HDS works to create dynamic housing and dining experiences that enhance personal growth and global engagement. We do this through implementation of our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation and stewardship.HDS Facilities
Housing & Dining Facilities is a work unit within Housing and Dining Services which provides care and stewardship for the 2.5+ million square feet of CSU's living centers and dining facilities. We are a customer-first service organization, delivering a variety of services including skilled labor, environmental services, warehousing, movable assets, renovation and construction oversight, and all associated facilities management functions. We are committed to our students, staff, and the CSU community. We Facilitate SuccessWORKING AT CSU
CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine's “America's Best Employers by State!”Top Public Research University.
Colorado State University has a campus culture that is driven by a desire always to do better and a vision to be the best place to learn, work, and discover. Our Principles of Community - Inclusion, Integrity, Respect, Service, and Social Justice - reflect our core values and support CSU's mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. For more information visit: .CSU Land Acknowledgement
Colorado State University acknowledges, with respect, that the land we are on today is the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations and peoples. This was also a site of trade, gathering, and healing for numerous other Native tribes. We recognize the Indigenous peoples as original stewards of this land and all the relatives within it. As these words of acknowledgment are spoken and heard, the ties Nations have to their traditional homelands are renewed and reaffirmed.
CSU is founded as a land-grant institution, and we accept that our mission must encompass access to education and inclusion. And, significantly, that our founding came at a dire cost to Native Americans and peoples whose land this University was built upon. This acknowledgment is the education and inclusion we must practice in recognizing our institutional history, responsibility, and commitment
Position SummaryThe Facilities Operations Coordinator provides assistance to the facilities operations teams to ensure successful service delivery of maintenance, custodial, and other services. This position will track and follow-up on key deliverables related to compliance deadlines such as backflow testing, boiler inspections, fire extinguisher inspections, elevators, etc. This position will also coordinate and provide communication around annual events, such as student Move-In/Move-Out, break schedules, vacation planning, etc. This position will also track, monitor, and coordinate vehicle usage, assignments, repairs, and purchases. This position will also be responsible for insurance claims, damage billing, vandalism, etc.
Required Job Qualifications
  • Experience in facilities support or coordination (2+ years)
(e.g., roles supporting facilities operations or maintenance coordination; clearly stated duration of 2+ years; references to managing or assisting facilities-related projects or tasks)
  • High School Diploma or equivalent
(e.g., explicit mention of High School Diploma, GED, or equivalent credential; education section clearly listing the credential)
  • Excellent written communication skills
(e.g., examples of report writing, formal correspondence, presentations, vendors, or stakeholders; descriptions of communication responsibilities)
  • Proficiency with Microsoft 365
(e.g., listing Microsoft Word, Excel, Outlook, Teams with descriptions of workplace usage; demonstrated ability to create documents, spreadsheets, or manage emails and calendar)
Preferred Job Qualifications
  • Experience with regulatory compliance processes (e.g., inspections, safety certifications)
(e.g., coordination or management of safety audits, inspections, compliance documentation; references to ensuring adherence to safety or regulatory standards)
  • Proficiency with Smartsheet
(e.g., use of Smartsheet for project management, workflow tracking, or collaboration; details of managing tasks or schedules using this tool)
  • Experience using work order management software (e.g., CMMS like TMA, AiM, or FAMIS)
(e.g., direct use or management of computerized work order management systems or equivalent software; named platforms or equivalent systems mentioned)
  • Demonstrated ability to manage multiple priorities and track compliance deadlines
(e.g., examples of handling several projects simultaneously; meeting deadlines; tracking regulatory or operational milestones in a busy work environment)
  • Strong organizational and follow-up skills with attention to detail
(e.g., evidence of process improvements, error reduction, or detailed tracking; specific tasks demonstrating organization and thoroughness)
  • Experience coordinating communication with diverse stakeholders
(e.g., liaising with internal teams, external vendors, contractors, or service providers; examples of coordinating cross-departmental or external communications)
  • Ability to work both independently and collaboratively in a fast-paced environment
(e.g., references to solo project ownership and teamwork; descriptions of adapting to dynamic environments and balancing independent and group work)Essential DutiesJob Duty Category Facilities Operations Support
Duty/Responsibility
  • Provide administrative and logistical support to maintenance and custodial teams.
  • Assist with the coordination and execution of routine and ad-hoc service needs.
  • Monitor service request workflows and identify areas for process improvement.
Percentage Of Time 50
Job Duty Category Compliance and Regulatory Coordination
Duty/Responsibility
  • Track and follow up on mandatory compliance inspections and deadlines, including backflow testing, boiler inspections, elevator certifications, fire extinguishers, etc.
  • Ensure proper documentation and record-keeping related to compliance activities.
Percentage Of Time 10
Job Duty Category Logistics and Communications
Duty/Responsibility
  • Coordinate communication and logistics for large-scale events such as student Move-In/Move-Out and academic break schedules and vacation planning.
  • Ensure internal and external partners are aligned on schedules and responsibilities.
Percentage Of Time 20
Job Duty Category Claims and Damage Processing
Duty/Responsibility
  • Track and document incidents related to vandalism, property damage, and insurance claims.
  • Work with appropriate offices to process claims and bill for damages as needed.
Percentage Of Time 10
Job Duty Category Administrative Duties and Special Projects
Duty/Responsibility
  • Support department reporting, budget tracking, and record-keeping.
  • Participate in special projects or other duties as assigned.
Percentage Of Time 10Application DetailsSpecial Instructions to ApplicantsTo apply please provide a cover letter and resume. Please use your cover letter and resume to align your applicable experience with the minimum and preferred qualifications. Your materials will be evaluated on their alignment with the minimum and preferred qualifications to move forward in the process. Please provide contact information for 3 professional references and references will not be contacted without prior notification of candidates.This position will remain open until filled.HDS is committed to building a community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your materials will be assessed by a person and will be considered based on key competencies needed for success in the position. Please visit us at to learn about the culture and benefits of joining Housing and Dining Services.If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver's License, Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare., Shift Work - This position may be required to work extended shift hours and or a modified swing shift to meet departmental staffing requirements and completion of work around building occupancy constraints.
Search Contact Anthony King; 970-491-4703; anthony.king@colostate.edu
EEOColorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Background Check Policy StatementColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.References RequestedReferences RequestedMinimum Requested 3
Maximum Requested 3Supplemental QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired Documents * Cover Letter
  • Resume
Optional Documents

Colorado State University