Executive Assistant of Curriculum and Technology
- Hackensack, NJ
- Permanent
- Full-time
- High School Diploma, required
- Project Management Professional (PMP) certification, CAPM or Project+, is preferred or obtained in six months
- Bachelors in Business Administration from an accredited college or university, preferred
- Three or more years of executive assistant and/or project management experience
- Demonstrates functional knowledge of technological devices and all aspects of the Microsoft Office Professional software programs, Google Workspace Applications, and Canva
- Strong written and verbal communication skills
- Ability to exercise considerable tact and courtesy in frequent contact with all stakeholders.
- Proven success working with all levels of management.
- Possess excellent integrity, confidentiality, and demonstrate good moral character and initiative.
- Provide proof of U.S. citizenship or legal resident alien status and required criminal background check.
- Conditions established by all laws and codes of the State, and all policies, rules, and regulations established by the Board of Education (N.J.S.A. 18A:27-4 et seq.)
(12) Twelve month position; salary commensurate with experience, and all conditions established by the laws of the State of New Jersey and policies and regulations by the Board of Education (N.J.s.a. 18a:27-4 ET SEQ.).Performance Responsibilities:
- Developing presentations within various platforms for maximum usability
- Supporting the coordination and management of projects associated with departments assigned to
- Strong organizational skills to maintain detailed project schedules for all tasks
- Managing changes to the project scope, project schedule, and project costs
- Strong attention to deadlines and budgetary guidelines
- Proactively managing administrative support to all Administrators
- Liaising with project stakeholders, community forums, concerning project details and deliverables, and builds trust and fosters ongoing positive relationships with all stakeholders
- Conducting administrative duties, such as setting up meetings, drafting invoices, reserving venues, and communicating with vendors
- Preparing materials for presentations, including daily and special meetings
- Coordinating travel as well as arrangements for conferences
- Manage budget and prepare and process requisitions for the departments assigned to
- Assist with the planning and implementation of district-wide recognition activities
- Ability to work independently and collaboratively while managing multiple projects
- Display the highest ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the organization
- Ability to problem-solve, with the ability to identify and handle any problems that may arise while working in this capacity.
- Assist with the website updates, social media posts, and other electronic communications
- Assist with tasks related to state and loca assessment administation
- Maintain relevant certifications and obtain new professional knowledge n aligment with evolving technology and depart-specific needs. This may include certifications, state and/or district-mandated training.
- Protects the confidentiality of records and information about students and staff, and uses discretion when sharing any such information within legal confines. Violation of confidentiality may result in termination.
- Adheres to New Jersey school law, State Board of Education rules and regulations, Board of Education policies and regulations, school regulations and procedures, and contractual obligations.
- May need to attend district functions/events outside of the normal workday schedule
- Performs any duties and responsibilities that are within the scope of employment, as assigned by the administrator or supervisor, and not otherwise prohibited by law or regulation.
- All other duties as assigned by the Department Administrator, Superintendent, or designee.
- Preparing materials for presentations, including daily and special meetings
- Sitting, standing, and walking for required periods of time
- Speaking, listening, and visual acuity
- Use close vision, peripheral vision, and depth perception, along with the ability to adjust focus
- Able to communicate effectively in English, verbally and in writing, using proper grammar and vocabulary. American Sign Language or Braille may also be considered acceptable forms of communication.
- Use strength to lift and/or move up to a maximum of 20 pounds to perform the functions of the job.
- Reaching, lifting, bending, kneeling, stooping, pushing, pulling, finger dexterity, and repetitive motions, to handle objects and operate tools, computers, and/or controls.