TITLE: Administrative AssistantDEPARTMENT: Meskwaki Nation Natural Resources DepartmentCLASSIFICATION: Non-ExemptDUTIES & RESPONSIBILITIES:- Assist department Director with department and program needs;- Provide for customer service as reception, monitor and direct phone calls and visitors to appropriate staff.- Maintain custodial condition of office building and arrange for minor repairs;- Serve as the purchasing officer for the department; process and manage all purchase orders, accounts payable, and travel documents;- Serve as the "timekeeper" for department; performing all payroll processes on a weekly basis- Create and maintain various types of department inventories- Archive programmatic reporting in software program routinely; maintain digital and paper filing systems- Perform "cuff" accounting of multiple budgets on a daily basis- Assist staff in development of outreach and education materials (e.g., events, brochures, social media, and department website);- Maintain office supply needs; process department online orders for supplies of various types- Assist with organization of onsite events- Other duties as assigned.REQUIREMENTS:
High School Diploma or equivalent;
Prefer Associates Degree in Business Administration, Accounting or related discipline;
Three years of administrative support work experience preferred;
Proficiency with the use of Windows, word processing, Xcel, finance tracking software, and other office computer applications; as well as basic office management machines such as printers/copiers.
Must possess strong organizational and customer relations skills;
Must possess effective oral and written communication skills;
Must be dependable, possess initiative, be self-motivated in independent work, as well as be effective in working as part of a team;
Prefer experience in working with Native American Communities and/or knowledge of the Meskwaki culture and the Sac and Fox Settlement;
Must possess a valid driver's license and be insurable;
SUPERVISION:- Supervised by the Department DirectorSALARY LEVEL:
Salary Range: $31,578.00 - $49,860.00
Minimum of 32 hours per week required. Maximum of 33 hours per week available.Job Posted by ApplicantPro