Administrative Assistant
SWBC PEO
- San Antonio, TX
- Permanent
- Full-time
- Create internal marketing materials for Operations and HR initiatives
- Running reports out of operational and HR systems
- Updating job postings and reviewing resumes received for open positions
- Updating policies as directed and communicate changes to the field
- Drafting letters from dictation
- Creating Excel Spreadsheets
- Tracking Sales Information
- Creating Graphs and Pivot Tables from Sales or HR data
- Creating ad-hoc reports in various company systems
- Assisting with the WOTC information
- Coordinates Monthly Newsletters and Activities Calendars
- Send out Birthday and Anniversary Recognition
- Send out information to all New Hires
- Administers Survey Monkey Survey Process
- Provide general telephone support
- Make updates to websites
- Prepare business correspondence
- Arrange for deliveries and overnight correspondence
- Prepare meeting rooms and great guests, arrange for meals or refreshments
- Run office errands as needed
- Order supplies
- Check Google reviews for various entities
- Other duties as assigned
- Fluency in English: reading, writing, speaking, and understanding. Bi-lingual in Spanish is a plus.
- Ability to communicate effectively with all levels of management, employees, residents, family members, and outside contacts.
- Strong leadership skills; competent to make appropriate professional decisions and to resolve/manage problems.
- Patience, tact, and cheerful disposition; ability to work in a collegial fashion and model teamwork approach.
- Strong integrity with absolute respect for the sensitivity and confidentiality of employee and resident records and the company's proprietary information.
- Ability to seek out new methods and willing to incorporate them into existing practices when applicable.
- Prompt, dependable, and able to perform the required duties regularly and predictably.
- Proficiency working with Microsoft Office Products (Intermediate Excel experience along with Business Analytics software a plus
- Professional level communication skills (verbal and written
- Proficiency in using office equipment (postage machine, copier, sorting, collating, etc.
- Able to organize information and report results from multiple inputs
- Able to work with confidential financial and Human Resources information
- Associate or Bachelor degree in business management or related discipline, or high school diploma with commensurate work experience Preferred.
- 1+ years of administrative work in an HR department or supporting an operations team is a plus
- 2+ years experience using Microsoft Office and Outlook software.
- 1+ years of experience working in multi-level business databases, preferably Yardi or Onesite, and in HR information Systems.
- Sit up to 75% of the workday.
- Stand or walk periodically throughout the workday.
- Occasionally, push or pull up to 35 pounds unassisted. Must be able to lift up to 25 pounds.
- Occasionally, kneel, bend, and reach.
- Must have good manual dexterity for typing and operation of machinery, including computers.
- Requires continuous mental and visual attention to diversified operations
- 401(k)
- Dental Insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
- 8-hour shift
- Day shift
- Monday to Friday
- College Graduate or equivalent experience (4 years in a professional role)
- Customer service: 1 year (Required)