Accounts Payable Specialist (Client Opening)
- Traverse City, MI
- Permanent
- Full-time
📍 Kalkaska, MI | 🕒 Full-Time | M-F, 8am-4pm |Join a team where your work matters-and your coworkers have your back.Our client C.C. Power, a trusted name in electrical utility contracting, is looking for a detail-oriented and team-minded Accounts Payable Specialist to join their close-knit office in Kalkaska. If you're someone who thrives in a fast-paced environment, enjoys variety in your day, and values a workplace with zero drama and 100% support, this could be your next great opportunity.💼 What You'll DoYou'll be the go-to person for all things accounts payable-processing invoices, reconciling vendor statements, and keeping financial records in top shape. You'll also pitch in with expense reports, onboarding support, and front desk support. No two days are the same at C.C. Power!You'll work closely with:
- Office Manager, Lindsey
- The Garage team (collecting invoices/receipts)
- A small, collaborative finance team including a CFO, Sr. Accountant, and Billing Specialist
- Experience in accounts payable
- Strong Excel and Microsoft Office skills
- Great communication and organizational skills
- Ability to work independently and meet deadlines
- Experience with QuickBooks or Sage
- Background in construction or utilities
- “not my job” is not in your vocabulary
- 💯 100% company-paid health, dental, and vision insurance
- 💰 Company-funded 25% annuity + 3% pension-no employee contribution required
- 🎉 Discretionary annual and mid-year bonuses
- 🏖️ 40 hours PTO + up to 32 hours sick time in year one (80 hours PTO after year one)
- 🚫 No weekends, holidays, or overtime
- 🤝 A respectful, drama-free team that truly works together
The Accounts Payable Specialist is responsible for the company's financial transactions, including processing incoming invoices from vendors and employee expense accounts. This role ensures accurate and timely tracking of accounts payable and employee expense accounts. The AP Specialist works closely with internal departments and vendors to ensure smooth financial operations.Key Responsibilities:
- Receive, review, and verify vendor invoices for accuracy and completeness.
- Code and enter invoices into the accounting system.
- Reconcile vendor statements to ensure all invoices are accounted for and paid.
- Investigate and resolve discrepancies with vendors and internal departments.
- Maintain accurate and organized accounts payable records, including invoices, payment records, and vendor information.
- Collaborate with internal teams, including Operations and Finance, to ensure smooth financial transactions and proper documentation.
- Collect, audit and process weekly expense reports and from field employees.
- Support month-end and year-end closing processes, ensuring all accounts are reconciled and financial reporting deadlines are met.
- Assists with employee on-boarding process through Arcoro and facilitates pre-employment drug screening and background checks.
- Assists office manager with iPad management.
- Serve as primary front desk operator, welcoming the occasional visitors, and answering the occasional call.
- Cross train on AR and billing to serve as backup
- All other duties as assigned
- 2 + years of proven experience in accounts payable functions.
- Strong attention to detail and organizational skills.
- Excellent communication skills, with the ability to interact with internal teams and external vendors.
- Basic understanding of accounting principles and financial reporting.
- Proficient in accounting software and Microsoft Office Suite, particularly Excel.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Experience with accounting software specific to the industry or company needs.
- Familiarity with financial regulations and compliance standards.