Office Manager/Executive Assistant - International Hedge Fund - Palm Beach

Michael Page

  • Palm Beach, FL
  • $55,000-65,000 per year
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
International Hedge Fund based in Palm Beach

Are looking for an Office Manager to join the growing team

About Our Client

An international, growing Hedge Fund based in Palm Beach

Job Description

Office Manager duties:
  • Receptionist tasks: answer, screen, and transfer incoming calls as well as office visitors.
  • Manage office administration, ensuring the office is running smoothly and continuously stocked including purchase of general office supplies and handling catering arrangements.
  • Maintain safe and clean office common areas; this includes ensuring common areas are neat and presentable throughout the work day.
  • Coordinate conference room events and seating assignments
  • Coordinate with technology group for user support, as well as equipment repairs and maintenance
  • Manage the corporate spending card and prepare and submit monthly expense reports
  • Work with existing vendors and service providers (cleaning, landscaping, HVAC, security) for scheduling of maintenance and repairs and ensure quality of work
  • Source new vendors as needed to maintain building operations and appearance
  • Oversee Palm Beach office specific occupancy related expenses, including the vetting of proposals and invoices
  • Maintain contact lists, Certificate of Insurance logs, business and tax licenses, emergency plan instructions and reference manual
  • Interact with primary corporate landlord as well as building owner related to property updates, repairs and invoice reconciliation.
Executive Assistant duties:
  • Manage the active calendar of appointments for the Founder and Co-Chairman, compose and prepare correspondence, coordinate logistics with high-level meetings both internally and externally.
  • Coordinate domestic/international travel as needed.
  • Prepare and submit monthly expense reports through Concur.
  • Coordinate with local Executive Assistants for special requests and dining reservations.
The Successful Applicant

The successful candidate will:
  • Hold a Bachelor's Degree
  • Have minimum of 5 years' experience as an Office Manager or Executive Assistant in a corporate environment.
  • Have experience working in the Financial Services industry (preferred), or a corporate environment in general
  • Excellent written and oral communication skills
  • Highly flexible, creative problem solver, with a strong ability to multi-task
  • Able to work independently, detail oriented, and handle confidential information with discretion
  • Strong Microsoft Office skills (Outlook, PowerPoint, Word and Excel)
What's on Offer

A competitive salary and benefits package

Contact:

Lucy McPhail

Quote job ref: 1457025

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Consultant name:Lucy McPhail

Job Reference:1457025

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Michael Page International Inc. Company Number 65-0790985. Principal Place of Business:

Michael Page