Office Assistant
ARCHIMED
- New York City, NY
- $55,000-70,000 per year
- Permanent
- Full-time
- Ensure a qualitative reception of customers, employees, and service providers. Provide office guests with a hospitable experience by greeting and welcoming all guests.
- Manage guest access.
- Works with the Office Manager to ensure the effective management of contracts and relationships with relevant US suppliers, to include the office building, corporate hotels, office supply providers, cleaners, etc.
- Manages all mail and deliveries (i.e., USPS, UPS, FedEx, etc.) by sorting, distributing, and posting mail and packages as needed.
- Ensures sufficient office / pantry supplies at all times and keeps both tidy and organized throughout the day. Manage inventory.
- Maintains tidiness and overall aesthetics of the NY office. Ensures the kitchen and all meeting rooms are always clean and presentable during the day.
- Prepares office for client meetings (i.e., schedule meetings, prepare conference rooms, etc.).
- Helps to build team cohesion by supporting the NY team with the organization of social events, at the direction of the Office Manager and other relevant team members.
- At the direction of the Office Manager, undertakes tasks to ensure compliance with all legal office requirements, to include (but not limited to) workplace safety (i.e., OSHA) and fire safety requirements.
- Support Executive Assistants to book travel and accommodation for Partners and team members when required.
- Support Office Manager with monthly expense reports.
- Support hospitality requests and help manage the company apartment (bookings, cleaners, general maintenance).
- Provide general office administrative support.
- Handle special projects and other duties as assigned.
- Bachelor’s degree preferred
- 1-2 years of related administrative experience in a fast-paced corporate environment
- Proficiency in Microsoft Office
- Excellent organizational skills with the ability to help create order and manage processes in a process-light environment
- Strong multi-tasking and prioritization skills with an excellent attention to detail
- Strong communication skills, both written and verbal
- Proactive, able to take initiative and proactively seek information needed to complete tasks
- Trustworthy, able to be trusted with confidential information
- “No task is too small” mentality
- Must possess a mature and professional demeanor
- Must be able to lift 50 pounds
- Annual bonus opportunity
- Fully subsidized health benefits
- 25 days of vacation per year (not inclusive of holidays)