Office Specialist 2
State of Oregon
- Klamath Falls, OR
- $3,006-4,338 per month
- Permanent
- Full-time
- Customer Service/Licensing:
- Greet and assist the public in person and over the phone, addressing inquiries regarding licensing, regulations, and department programs.
- Utilize Point of Sale electronic licensing system to issue various licenses and documents, collect fees, and maintain transaction records.
- Provide information, direct inquiries, and maintain a supply of informational handouts.
- Purchasing:
- Act as the purchasing agent for the Klamath Watershed District, processing purchasing documents, invoices, and requisitions.
- Maintain accurate records of purchasing transactions, track budgets, and coordinate with vendors and Accounts Payable as needed.
- Ensure compliance with state purchasing procedures and manage office supplies inventory.
- General Office Support:
- Answer phones, screen calls, and route inquiries to appropriate staff members.
- Compile statistics, prepare reports, and maintain efficient filing systems for both paper and electronic documents.
- Manage incoming/outgoing mail, maintain office equipment, and perform miscellaneous clerical tasks as assigned.
- Organize work efficiently, attend training sessions, and maintain a safe work environment.
- Perform office errands, manage conflicting priorities, and adapt to changing work demands.
- Work is performed indoors in an office environment.
- May occasionally be required to work overtime
- Some extended periods of standing may be required.
- Must use terminal keyboard connected to mainframe.
- Frequent public contact, sometimes with persons who are confused or contentious, both in person and by phone.
- Frequent interruptions and changes in priority of work to be performed.
- Use of a SPOTS Card for work-related purchases
- Regular and consistent attendance is an essential function of this job.
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
- Working in a fast-paced office with multiple priorities
- Using Microsoft Word, Excel and Access
- Process invoices and related purchasing documents
- Reviewing documents for authenticity and accuracy
- Using a computerized point of sale machine and cash register
- Sorting and shipping mail
- Providing customer service
- Experience and/or exposure working with fish and wildlife