Sr. AP Analyst
College of Charleston
- Charleston, SC
- $38,362-44,977 per year
- Permanent
- Full-time
Position Type Classified
Faculty / Non-Faculty / Administration Non-Faculty
Pay Band 4
Level 5
Department Controller
Job PurposeResponsible for auditing and the appropriate processing of accounts payable transactions including the recording and/or updating of all related transactions in the online Banner system, supporting documentation and any necessary correspondence. Assists with various accounting functions. Works in the Accounts Payable area of the Controller's Office to process payments totaling ~$60m for ~10,000 vendors/individuals per fiscal year utilizing a complex, integrated, multi-module accounting system.
Minimum RequirementsHigh school diploma and three or more years of professional accounting experience. Bachelor's degree in accounting or a related field (with accounting courses) and at least one year of accounts payable experience preferred. Preference may be given for Banner Finance experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and AbilitiesAbility to interpret and apply South Carolina laws and institutional policies, with regards to accounting and disbursement functions, in a fair and equitable manner. Working knowledge of spreadsheets, word processing, and databases. Knowledge of the principles, practices, terminology and theories of accounting. Knowledge of modern office practices and procedures. Ability to apply mathematical concepts. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing. Requires thorough understanding of the system configuration and workflow processing to identify and resolve problems.
Additional Comments Regarding PositionMust be willing and able to work additional hours during fiscal year end, during peak times of activity for the department and when deadlines need to be met.*This position is eligible for telecommuting, with some on-campus responsibilities.
Special Instructions to ApplicantsPlease complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.**Salary is commensurate with education/experience which exceeds the minimum requirements.Offers of employment are contingent upon a successful background check and credit check.All applications must be submitted online .
Salary **$38,362 - $44,977
Posting Date 04/09/2024
Closing Date 04/29/2024
Benefits
- Insurance: Health/Dental/Vision
- Life Insurance
- Paid Leave: Sick/Annual/Parental
- Retirement
- Long Term Disability
- Paid Holidays
- Free CARTA Bus Service
- Employee Tuition Assistance Program (ETAP)
- Employee Assistance Program (EAP)
- Full Benefits Package -
Posting Number 2024058
EEO StatementThe College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for PostingJob DutiesJob DutiesActivity1.Processes and analyzes Banner system transactions involving assigned accounts, vendors, and employees. Verifies the accuracy of outstanding commitments, payment postings, draft payments. Ensures accountability & proper reporting by auditing/reconciling the on-line system & report outputs on a daily, weekly, monthly basis. Determines and prepares year-end accruals & related reconciliations. Prepares required reports using Excel or Word.
Essential or Marginal Essential
Percent of Time 35
Activity2.Determines sales & use tax where appropriate. Posts vendor credits accurately. Advises Treasurer's Office regarding the posting of vendor checks to the appropriate accounts. Verifies travel reimbursements against travel authorizations and travel policies/procedures. Adjusts for prepaid items. Disencumbers any remaining balances; follows prescribed data entry process otherwise.
Essential or Marginal Essential
Percent of Time 35
Activity3. Applies accounting standards to alter/maintain the Banner system; develops methods for recording financial transactions; prepares reports for financial analyses. Uses cost accounting techniques to allocate expenses to accounts. Provides documents, explanations, work papers, reports to auditors. Participates in system upgrades, conversions and implementations of business processes and reporting. Serve as a backup to the other Senior AP Analyst.
Essential or Marginal Marginal
Percent of Time 5
Activity4. Follows internal control procedures for handling and creating checks. Performs check verifications & reconciliations as to vendor names & amounts. Reconciles check registers and processes voided checks from Banner system. Provides training, as needed.
Essential or Marginal Essential
Percent of Time 5
Activity5. Interprets accounting system policies and procedures. Promulgates travel/disbursement policies & procedures to campus on a regular basis. Assists faculty, staff & students with inquiries about Banner.
Essential or Marginal Marginal
Percent of Time 5
Activity6. Manage the outstanding travel advance process. Monitor outstanding advances and follow up with employees to clear advances. Run the AP Control process in the Banner Travel Expense Management System and reconcile related general ledger accounts. Serve as a backup to the AP Supervisor for training presentations to College employees on the policies and procedures related to travel and expenditure processing. Manages workflow alerts related to the travel system. Monitors on a daily basis and works closely with IT to identify and resolve problems with systems configuration and workflow processes. Manage the delegate control process related to the travel and expense management system. Assigns and removes delegates according to employee requests. Serves as a backup to the other Senior Accounts Payable Analyst.
Essential or Marginal Essential
Percent of Time 15Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * How did you hear about this employment opportunity?
- Chronicle of Higher Education
- CofC - Alumni Career Services
- College of Charleston Website
- Diverse: Issues in Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed.com
- Internal Job Posting
- jbcjobs (Joint Base Charleston Military & Family Readiness)
- Job Fair
- Monster.com
- Personal Referral
- Post and Courier
- Public Job Posting
- SC Government Website (Neogov)
- SC Works (SC Department of Employment and Workforce)
- Word of mouth
- Other
- United Latino Job Bank
- LGBT.net
- The Society for College and University Planning
- DiversityJobs.com (Circa)
- Cover Letter / Letter of Application
- Reference List
- Other Document 2
- Other Document 3