File Clerk

Bet Tzedek Legal Services

  • Los Angeles, CA
  • $60,528-62,511 per year
  • Permanent
  • Full-time
  • 2 months ago
  • Apply easily
For 50 years, Bet Tzedek has set the standard for innovation and excellence in providing outreach, education, and direct legal services to those who need it most. In that tradition, Bet Tzedek is looking for a File Clerk to join its growing team. Reporting directly to the Operations Manager, this staff member will support and maintain office services, supplies, copiers, printers and other equipment, and provide general office support as appropriate.This person will also execute the agency’s records retention policies and systems and will operate a variety of office machines such as copiers, faxes, and the postage meter. This position is instrumental in the smooth running of the organization and is heavily relied upon by staff to ensure that their files, mail, and other important matters are handled properly and in a timely manner.This position is onsite. As such, the employee will be required to work in the office or other work-related locations to meet workload/business needs.ESSENTIAL DUTIES:
  • Process all correspondence (mail/packages/deliveries), paying attention to items that need urgent or special processing.
  • Deliver mail to staff mailboxes in the lunchroom, and packages to the appropriate individuals’ offices, which may require the use of a hand truck.
  • Willing and able to lift up to 15lbs.
  • Maintain the file room; file current year files daily and accurately prepare files for off-site storage.
  • Coordinate the removal of on-site records to off-site storage and enter box numbers in case management system for each file shipped out.
  • File shredding.
  • Maintain postage meter.
  • Shared responsibility to manage supply requests via email.
  • Proactively monitor the physical condition of common areas including hallways, lobby, kitchen, and copy rooms and maintain availability of hand and surface sanitizing products throughout the office.
  • Ensure that all file, copy, and storage areas are stocked with necessary supplies and that equipment is functioning properly.
  • Along with the Bet Tzedek Green Team, help execute Bet Tzedek’s sustainability program, including encouraging staff participation in recycling and other established initiatives;
  • Occasionally cover duties performed by operations other staff as needed;
  • Perform other offices support duties assigned by Operations Manager.
Salary:$60,528.03 - $62,510.84 (DOE/DOQ)
  • High school diploma, GED, or equivalent work/life experience (required);
  • Minimum two years of office services experience (preferred);
  • Bilingual in Spanish and English (required);
  • Strong problem-solving and organizational skills (required);
  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint), Adobe PDF, and file management systems (required);
  • Demonstrated commitment to applying principles of diversity, equity, and inclusion in performance of job duties (required);
  • Demonstrate an understanding and commitment to Bet Tzedek’s mission of equal justice for all and Bet Tzedek’s core values of leadership, community-based advocacy, and innovation (required).
BENEFITS PACKAGE:
  • Bet Tzedek offers an excellent benefits package in addition to competitive salaries. These benefits currently include:
  • A generous number of paid holidays (up to 21 per year), vacation (up to 20, depending on number of years with agency), and sick days (up to 45) annually.
  • A generous number of paid holidays, vacation, and sick days annually.
  • Personal and floating holidays
  • Compensatory time for exempt employees.
  • 18 weeks of paid parental leave (after 1 year of employment.)
  • Various paid leaves.
  • Medical, dental, vision, chiropractic and acupuncture coverage for employees and dependents, with office visit co-pay reimbursement for HMO enrollees.
  • Life/accidental death and dismemberment (AD&D) insurance, long-term disability insurance, and Employee Assistance Plan.
  • Voluntary (employee-contributed) life/AD&D, accident, critical illness, hospital confinement, and pet insurance.
  • Employee-contributed 401(k) plan.
  • Employee-contributed 403(b) plan.
  • Healthcare and childcare flexible spending accounts.
  • Commuter transit and/or parking benefits.
HOW TO APPLY:
  • Email letter of interest and resume to bettzedek.94.24F@applynow.io, subject: “File Clerk.”
Bet Tzedek is a unionized environment. Our salary range for unionized positions reflects our agreed upon step placement system, and the final offer extended to candidates is based on an internal equity review and candidates’ relevant experience, skills, background, and bar date, if applicable.To best serve our communities Bet Tzedek seeks a diverse staff with cultural competency reflecting our client populations. We strongly encourage candidates from traditionally underrepresented communities and historically oppressed groups to apply.

Bet Tzedek Legal Services