Legal Assistant

• The ideal candidate must be extremely organized, tech savvy and excellent at cataloging and managing a large number of tasks and files

• The position is in a small business so diligence, creativity, independence and self-direction is a must

• Must be able to maintain confidentiality, work with a wide variety of clients in stressful situations.

• Communicate clearly by phone or in person with clients, support staff, attorneys and courts

• Be familiar with office equipment including copier, scanner, computers and multi-line phone systems

• Ability to multitask essential as we work in a fast-paced, team-focused office environment

• Proficient computer skills, including Microsoft Office Suite (Word and Excel); scheduling and organization skills a must

• Excellent written and verbal communication skills, including business correspondence, document preparation, editing, phone calls and in person meetings

• No prior legal assistant experience is required

• Manage and update calendar; document and monitor deadlines

• Handle initial client screening through phone calls or email

• Prepare legal correspondence, documentation, and other materials

• Collect, organize, upload, share legal documents

• Use legal software to maintain files

• Scan and save file materials

• Collect and deliver materials within downtown Portland

• e-filing in State and Federal Court

• Preparation of materials for hearings, trials and estate plans.

• Communicate with clients, courts and others via phone, email, text and mail.

• Must be conscientious with highly confidential information

• General assistance with running small business

• Salaried position based on hourly rate of $24 per hour/$50,000 per year

• Employer-paid health insurance beginning on the first of the month after hire

• Retirement plan available, 3% employer match simple IRA after 6 months

• 2 weeks paid time off plus 10 paid legal holidays

Ludwig Runstein