Risk Administrative Assistant I / II / III

Ahtna

  • Anchorage, AK
  • Permanent
  • Full-time
  • 1 month ago
Description :SummaryThe Risk Administrative Assistant is a professional position reporting directly to the Risk Management Director of Ahtna, Inc. The focus of this position will be: 1) case management and administration of self-insured and insurance related claims, 2) administration and maintenance OSHA Record Keeping requirements under 1904, 1910, and 1926, 3) and support and maintenance of all information management systems utilized in Risk and SHEP.Essential Duties and Responsibilities
  • Administers the claim and case management of Workers’ Compensation and Auto liability claims as outlined in the Occupational Injury and Illness Management Program.
  • Coordinates with management team members subsidiary and site-specific Safety Managers, Brokerage and Insurance Company’s representatives, Health Care Providers and Vendors to collect, review, and provide documentation and information for claims.
  • Prepare, through the Risk Management Information System, loss submissions to ensure the proper handling of claims.
  • Corresponds with supervisor, injured employee, claims adjusters, nurse case managers, health care providers, and Human Resources about the status of the claim.
  • Is the internal claims resource to support all Workers’ Compensation and Auto company claims.
  • Manages the OSHA Recordkeeping requirements and provides monthly reports to Senior Management on the trending of recordable incidents.
  • Develops training on OSHA Recordkeeping requirements.
  • Develops or assists with the development of Corporate SHEP training, presentations.
  • Administers and edits distribution lists for Flash, Incident and Hazard Recognition Reporting process.
  • Assists in tracking assets that are insured under the Ahtna insurance program.
  • Audits and reconciles assets prior to submission to the brokerage for insurance coverage.
  • Reports all claims other than workers ‘compensation and automobile related to Ahtna’s brokerage.
  • Establish and maintain a working relationship with claimants, employees, medical providers, all Insurance Carriers and Outside Defense Counsel.
  • Prepare regularly claim status / analytical reports and facilitate communication with Senior Managers and other stakeholders.
  • Other duties as assigned by management.
Supervisory ResponsibilitiesNoneQualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Minimum Qualifications
  • High school diploma or equivalent.
  • Strong working knowledge of local, state, and federal safety regulations.
  • Proficient in Microsoft Office applications.
  • Excellent communication and advisory skills.
  • Willing to travel to remote locations within Alaska occasionally (day trips).
  • Must be able to interface with employees at all levels of the organization.
Level - I
  • One (1) to Three (3) years of relevant working experience, specialized training and/or a degree may be substituted for work experience
Level - II
  • Three (3) to Five (5) years of relevant working experience, specialized training and/or a degree may be substituted for work experience
Level - III
  • Five (5) to Seven (7) years of relevant working experience, specialized training and/or a degree may be substituted for work experience
Preferred Qualifications
  • Certification or higher in Risk, Insurance, Claims or can obtain one within one year of employment.
  • Completion of a certification in Occupational Safety and Health or closely related field or can obtain degree within one year of employment.
  • Experience and knowledge of Alaska Native cultures
Shareholder PreferencePursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.Core Competencies
  • Strong analytical and interpersonal skills and the ability to work individually as well as a team member. Ability to analyze information, formulate decisions/recommendations and bring closure to issues.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Accountability - Ability to accept responsibility and account for his/her actions.
  • Detail Oriented – Strong attention to detail and the ability to multi-task in a dynamic, fast paced high volume environment.
Physical DemandsFrequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.Work is performed in an office setting with ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination and visual acuity to use keyboard and video display terminal and other office equipment. Moderate travel required to shareholder communities, subsidiary offices and other locations as needed.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work EnvironmentThe work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Generally indoors. While outdoors may be subject to site conditions, changes in temperature, weather conditions and noise levels. Office environment with frequent interruptions, high paced atmosphere with tendencies of having an extremely heavy work load.This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. The employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.A review of this job has excluded marginal functions of the job that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities required to perform the essential duties and responsibilities.

Ahtna