Senior Office Services Specialist
Fluor
- Aiken, SC
- Permanent
- Full-time
- Responsible for the successful delivery of a single or combination of assigned Office Services functional area(s)
- Assist with the development of operational budgets
- Assist in the identification of outside vendors / contractors, contract scope development and analysis of cost estimates
- Function as a team leader over a variety of reasonably complex facility and office services related functional and cross-functional projects
- Plan, allocate, and evaluate work carried out by assigned teams and individuals
- Provide regular feedback and recognition to teams and individuals on their performance
- Other duties as assigned
- Accredited four (4) year degree or global equivalent in applicable field of study and eight (8) years of work-related experience or a combination of education and directly related experience equal to twelve (12) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
- Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
- Job related technical knowledge necessary to complete the job
- Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
- Ability to attend to detail and work in a time-conscious and time-effective manner
- Suitable and sufficient knowledge and experience together with demonstrable competence across a substantial range of supervisory preferred
- Two (2) years post-qualification experience in a primary Office Services related discipline/activity, and one (1) year in an Office Services related specialist role
- Identify supporting documents that are subject to client audit and or are considered to be Fluor confidential
- Arrange for the installation and training of payroll, timekeeping and/or badge readers
- Develop the administration, accounting, payroll, and timekeeping sections of the applicable project procedures and manuals; ensure that any special agreements or deviations from standard Fluor accounting practices are thoroughly understood and documented with project management, including exception approvals
- Work with project management and the field finance department to staff the accounting and payroll functions for the job site as applicable
- Establish and maintain an effective and efficient communication system among project and home office functions to ensure an accurate and timely flow of information in accordance with the project requirements
- Advise project management regarding developments that may affect personnel resources, and inter- departmental procedural matters
- Establish requirements for space, furniture, and office equipment
- Align space needs with project team, including HR/Recruiting, mobilization dates, and staffing forecasts
- Establish and coordinate requirements for office services including secretarial and clerical, reprographic, mail and message center facilities
- Assist in identifying potential policies and procedures
- Prepare presentations and reports
- Organize events
- Coordinate the demobilization of all office furniture, equipment, supplies, service agreements, bank accounts, post office box, record retention, etc. in support of project closeout
- Support front desk and reception area
- Coordinate hot desk type space for visitors and/or mobile employees
- Coordinate conference room usage and scheduling
- Arrange repairs and maintenance within the terms of the lease or space guidelines
- Some local and overnight travel may be required